Project Coordinator/Billing & Office Administrator
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Overview
Job Description
• Project Coordinator / Billing & Office Administrator• Phoenix, AZ• Pay: $20$25/hour (depending on experience)• Schedule: Monday Friday | Day Shift• Temp-to-Hire Opportunity (Long-Term Potential)
Madden Industrial Craftsmen, a premier staffing agency with over 30 years of experience placing skilled professionals, is seeking a Project Coordinator / Billing & Office Administrator for a growing construction company in Phoenix, AZ.
This is a hybrid role combining project coordination, construction billing, and office administration. The ideal candidate is highly organized, detail-oriented, and confident in communicating with project teams, vendors, and leadership in a fast-paced construction environment.
What Youll Be Doing
Support Project Managers with project coordination, documentation, and day-to-day operations
Process and prepare invoices, billing documentation, and purchase orders
Track project billing, job costs, and financial records
Coordinate with project teams regarding project updates, timelines, and documentation
Maintain and organize project files, contracts, COIs, and compliance documents
Assist with Accounts Payable and Accounts Receivable processes
Serve as a point of contact between office staff, field teams, vendors, and clients
Assist with scheduling, communication, and general office operations
Support leadership with administrative and project-related tasks as needed
What Were Looking For
2+ years of experience in construction project coordination, billing, or office administration
Strong understanding of invoicing, purchase orders, and construction documentation
Ability to work in a fast-paced, team-oriented environment
Strong communication skills and professional presence
Highly organized with strong attention to detail
Proficient in Microsoft Office (especially Excel)
Ability to multitask and support multiple projects
Preferred Qualifications
Experience in the construction or contractor industry
Familiarity with Procore, QuickBooks, Salesforce, or similar systems
Experience with COIs, lien releases, or project documentation
Associates or Bachelors degree in Business, Accounting, or Construction Management
Bilingual is a plus
Additional Requirements
Background check required
Drug screen required
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