Project Management Assistant

What You’ll Do

• Support Project Managers through the full project lifecycle, assisting with project planning, execution, monitoring, and closeout while maintaining accurate project records and documentation.
• Coordinate and manage project documentation and controls, including contracts, permits, RFIs, change orders, submittals, subconsultant agreements, and compliance tracking.
• Maintain and update project schedules, milestones, and deliverables, using tools such as Smartsheet to track task-level progress, identify variances, and support schedule updates.
• Support budget tracking and reporting, assisting with forecasting, progress reporting, invoice tracking, and identifying deviations from approved scope, schedule, and fees.
• Facilitate technical coordination and communication, serving as a central point of contact between Project Managers, technical staff, clients, consultants, contractors, and vendors.
• Support quality control and closeout activities, ensuring QA/QC documentation meets internal standards and project closeout requirements are completed accurately and on time.
• Assist with process improvement and technical workflow optimization, contributing to standardized templates, tools, and project controls while progressively assuming ownership of defined project tasks or phases.
• Help identify and coordinate business development opportunities. 

Who You Are

• Associate’s or Bachelor’s degree in Engineering, Construction Management, Business, or a related field or equivalent project coordination experience.
• 5+ years of experience supporting projects in a coordination, project administration, or project controls capacity.
• Working knowledge of project lifecycles, including planning, execution, monitoring, and closeout activities.
• Experience tracking schedules, milestones, deliverables, and documentation across multiple projects.
• Comfortable supporting budget tracking, progress reporting, and identifying variances from scope, schedule, or fees.
• Proficient in Microsoft Office and project tracking or collaboration tools (Smartsheet or similar preferred).
• Strong written and verbal communication skills with the ability to coordinate across technical teams and external partners.
• Highly organized, detail-oriented, and proactive, with the ability to manage competing priorities in a fast-paced environment.

Nice to Have

• AEC industry experience, preferred.
• Familiarity with project management or project controls software such as Smartsheet
• Working knowledge of project lifecycles and delivery methods.  

Why AKS?

• Gets the Job Done: We value people who do what needs to be done, taking initiative, stepping in where needed, and delivering results with accountability and common sense.
• Meaningful Growth: Whether you’re just starting out or looking to advance, we provide hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
• Real Collaboration: Work with a team that brings diverse perspectives together to solve complex challenges creatively, curiously, and with a shared commitment to quality.
• Respect for Your Time: We support work-life balance with generous PTO and an environment that helps you manage personal and professional responsibilities.
• Benefits That Care: Access health coverage that supports your total well-being, a 401(k) match, paid holidays, and resources to help you thrive.
• Weekly Team Lunches: Recharge with your teammates because food and conversation bring people together.
• Culture That Connects: We invest in experiences that build strong teams and stronger communities.
• A Place People Love to Work: We have been named one of the Top Workplaces in the Pacific Northwest year after year for good reason.

Powered by JazzHR