Project Manager 3 (IT Projects) - OT Program Delivery

Job Title: Project Manager 3 (IT) - OT Program DeliveryJob Number: 11968Location: Vancouver, WAHybrid: onsite 2 days per WeekOvertime: 5% Travel: Up to 5% for meetingsLength: 5 years MUST be US Citizen to be eligible to apply for Federal Background CheckRequires Real ID and or Valid Passport to interview SUMMARYThis contract Project Manager (PM) position will provide project and program management support and assistance to the Information Technology OT Cyber Security organization. This position will work closely with technical organizations across Information Technology and Transmission Services to coordinate, and facilitate Cyber Security projects from inception to conclusion. Collaborating closely with, and under the guidance and direction of the corporate Portfolio Manager, the PM in this position will work with project teams to draft project plans, facilitate and coordinate project activities, and track, monitor, and provide detailed reporting for multiple designated projectsPOSITION RESPONSIBILITIES

• Provide project management expertise and support and facilitate corporate manager-assigned Cyber Security strategic initiative project or projects, from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the corporate manager, team lead or other personnel with the authority to do so, work will include:
  • Coordinate cross functional resource identification and communicate resource needs to the appropriate organization for assignment.

• Forecast appropriate project resources to fulfill project needs; maintaining outyear forecasts for portfolio planning purposes
• Collaborate with business units on resource strategy planning in order to meet portfolio execution goals
  • Schedule and facilitate meetings with program stakeholders
  • Recommend an overall roadmap of efforts required to achieve program objectives.
  • Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables, and goals.
  • Draft program plans, resource strategies, and funding estimates required to advance each assigned project / defined effort
  • Alert corporate manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.
• Organize, coordinate, and facilitate portfolio of work, and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.
• Monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting the appropriate corporate manager / personnel of any obstacles / potential delays to project timelines, targets, or success; provide corrective action recommendations.
• Coordinate activities for corporate manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate corporate manager / personnel.
• Collaborate with corporate manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
• Address and navigate issues related to technical and business success in a collaborative and professional manner with corporate manager assistance and guidance.
• Provide background information, technical input, options, and recommendations for program decisions as requested by corporate manager / personnel; work with appropriate parties to facilitate resolution of conflicting positions.

• Issue project/portfolio status reports on a regular or as requested basis.
• Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.
• Collaborate and work with project sponsors and program Steering Committee to remove obstacles impacting timely project completion.

• Take a pro-active stance on project risk management:
  • Anticipate and identify potential areas of risk and obtain guidance from appropriate corporate manager or Contracting Officer (CO).

• Track, monitor and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.
  • Maintain issue, risk, and/or action logs.
  • Develop, draft, and recommend contingency plans to minimize / eliminate risks on an ongoing basis for review and acceptance by appropriate corporate manager / personnel.

• Communicate regularly with executive sponsors, key stakeholders, strategic partners, and corporate managers independently and in team meetings.
• Support and facilitate the following functions:
  • Written and verbal sponsor communication.
  • Inter-project team communications and coordination.
  • Issues and risk management.
  • Coordination with IT resources.
  • Coordination with the program enterprise architect.
  • Sponsor meeting management.
• Support and facilitate the following deliverables:
  • Scope Definition and Management.
  • Implement Organizational Design and Change Management with respect to a culture resistant to change.
  • Process and System Design requirements.

• When necessary, manage the successful transition of a project or program of projects to another project manager including any training, documentation, and meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
• Coordinate and assist corporate management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.
• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes

REQUIREMENTS Education & Experience:

• A bachelor’s degree in business administration, computer science, information technology, engineering, or a related technical discipline is preferred. 
  • 10 years of experience is required with an applicable bachelor’s degree.
  • 14 years of direct work experience is required without a degree or a non-applicable bachelor’s degree.

• Experience must include project management of full lifecycle OT/IT Software, OT/IT Hardware, Data Integration, Telecom and/or Network Infrastructure related projects, developing technical specifications and project plans for medium-to large-sized projects. Service Desk or Operations and Maintenance (O&M) experience will not meet project experience requirements.
• Note: Level 3 is typically responsible for medium – to large -sized projects (25M and higher lifecycle cost). “Typically,” as it refers to project size is determined by an average of the worker’s assigned projects and includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project-funding amount

Required Skills & Experience

•  Advanced skills with MS Project to include fundamental operation, function, and workflow of MS Project regarding timelines, dependencies, project expectations, milestones, and resources.
• Demonstrated ability to manage OT/IT Software, OT/IT Hardware, Data Integration, Telecom and/or Network Infrastructure projects, and/or Applications Integrations projects in accordance with industry project management principles.
• Expert at supporting the full lifecycle of projects through the IT Systems Development Lifecycle.
• Expert at eliciting information from stakeholders, documenting and communicating, including via Project Plans, Functional & Technical Specifications, Schedules, Resource Plans, Budgets, and Presentations.

• Demonstrated experience with expert-level communication and customer service skills to advance assigned project(s) forward in a large agency environment with multiple stakeholders

Preferred Skills & Experience

•  Experience delivering projects with Cyber security and/or compliance requirements (ex:  NERC-CIP, FISMA and NIST).
• IT project and program management experience within an Information Technology or Operational Technology environment

• Experience with Agile and Waterfall methodologies

Additional Requirements:

• Valid U.S. Driver’s License is required

Pre-Employment RequirementAll employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information. APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. About APR Staffing APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington. Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.