| POSITION RESPONSIBILITIES |
| Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so. |
Serve as a project manager responsible for planning, organizing, conducting, and leading projects, studies, and other initiatives to determine and improve the efficiency, effectiveness, and productivity of Finance programs, systems, and processes which are functionally critical for successful management and internal control of BPA's missions and objectives. Facilitate manager assigned Finance projects, some requiring complex coordination across business lines, from inception to conclusion and in accordance with industry standards, best practices, and internal project management requirements/guidelines: - Provide recommendations to technical staff and serve as liaison between business and technical aspects of projects.
- This includes planning project phases and assessing business implications for each phase.
- Draft project plans, resource strategies and funding estimates as required to advance each assigned project.
- Facilitate a defined original project scope and obtain authorization for changes to the project cost, schedule, or performance.
- Forecast and recommend appropriate project resources to fulfill project needs.
- Resource requests must be submitted to, coordinated with, and provided by appropriate BPA performance managers.
- Draft regular status reports, final reports or deliverables and generate and lessons learned.
- With approval of the BPA manager, issue final reports and act on lessons learned.
- Assist the BPA manager in coordinating activities and provide recommendations for allocating team members to project tasks.
- Support the project team through the project management process by creating and coordinating the project plan.
- Assist in facilitating the team process, the interpersonal process by which individuals develop as a team.
- Alert the BPA Manager of any resource allocation issues and recommend solutions.
- Monitor the project schedule, alerting the BPA Manager to any changes to or delays in the schedule.
- Monitor and review the project budget for funding, alerting the BPA Manager of any budget concerns.
- Plan, and coordinate activities for a designated project to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.
- Coordinate implementation of the project daily (may include multiple projects) with regard to scope, budget, schedule and quality.
- Provide BPA manager with regular updates on assigned projects.
- Maintain consistent communication with the project sponsor, performance managers, and clients on project progress vs the plan.
- Provide recommendations for reallocating resources or modifying schedules to realign the project plan.
- Engage with the project teams to facilitate the tasks and activities of the project, understand the business needs, dependencies on other initiatives, and assist BPA Management in deploying solutions.
- Actively maintain project documents, schedule, budget, and workflow in the project management system of record.
- Alert the BPA Manager of obstacles or work with the sponsor or performance managers to remove obstacles so that the team can complete the project.
- Schedule and facilitate team meetings.
- Coordinate activities of sub-teams as directed by the BPA manager.
- Allocate time in the project plan for the project team to attend all recommended training.
- Project Manager must take a pro-active stance on risk management:
- Analyze and identify areas of risk and obtain appropriate guidance from BPA manager or Contracting Officer.
- Maintain issue, risk, and/or action logs.
- Coordinate revised project requirements, milestones, and deliverables.
- Develop and recommend contingency plans to minimize / eliminate risks on an ongoing basis.
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| REQUIREMENTS |
| Education & Corresponding Experience (required on matrix) |
- Bachelor's Degree in Business Administration, Finance, or a related field is preferred.
- With Bachelor's Degree, 10 years of direct work experience is required.
- With a Bachelor's Degree not in applicable fields, or without a degree, 14 years of direct work experience is required.
- Experience must include direct work experience in a Finance project management capacity, including all aspects of process development and execution, including strong familiarity with project management software.
Note: Level 3 is typically responsible for medium- to large-sized projects ($25M and higher lifecycle cost). "Typically,” as it refers to project size is determined by an average of the workers assigned projects and also includes the complexity, visibility and sensitivity of theprojects within the past year and is not based on a single project funding amount. |
| Required Technical Skills & Experience (required on matrix) |
- 10 years of demonstrated project management experience, to include:
- Fundamental operation, function, and workflow of a project management system regarding timelines, dependencies, deliverables, milestones, and resources.
- Use of industry standard methods and tools for managing schedules, dependencies, resources, funding and development of technical specifications and project plans.
- Coordinating or running multiple projects simultaneously.
- Working knowledge of System Life Cycle (SLC) principles.
- Demonstrated experience with Visio flowcharts.
- Demonstrated experience with Microsoft Project
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| Preferred Skills & Experience (optional on matrix) |
- Project Management Professional (PMP) certification.
- Experience in iterative development (e.g. Agile, Scrum, Lean, Six Sigma).
- Experience in a utility, government, or finance organization.
- Demonstrated experience planning and leading organizational change management activities.
- Demonstrated experience to facilitate requirements development or business process mapping.
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| Additional Requirements (not required on matrix) |
