| ASSIGNMENT RESPONSIBILITIES |
| Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so. |
- Provide project management expertise and support and facilitate BPA manager-assigned Control Center (CC) strategic initiative project or projects, from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, work will include:
- Identify and request necessary subject matter experts needed during the project.
- Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA Performance Managers.
- Collaborate with business units and BPA Performance Managers to resolve resource allocation issues.
- Schedule and facilitate project team meetings.
- Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives.
- Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables, and goals.
- Draft project plans, resource strategies, and funding estimates required to advance each assigned project / defined effort.
- Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.
- Organize, coordinate, and facilitate the work of project team(s) and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.
- Monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets, or success; provide corrective action recommendations.
- Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager / personnel.
- Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
- Address and navigate politically sensitive issues in a collaborative and professional manner with BPA manager assistance and guidance.
- Provide background information, technical input, options, and recommendations for project decisions as requested by BPA manager / personnel; work with appropriate parties to facilitate resolution of conflicting team positions.
- Issue project status reports on a regular or as requested basis.
- Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.
- Collaborate and work with project sponsors and BPA performance managers to remove obstacles impacting timely project completion.
- Draft a final project report, including project "lessons-learned”, for appropriate BPA management review and acceptance.
- Take a pro-active stance on project risk management:
- Anticipate and identify potential areas of risk and obtain guidance from appropriate BPA manager or Contracting Officer (CO).
- Track, monitor and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.
- Maintain issue, risk, and/or action logs.
- Develop, draft, and recommend contingency plans to minimize / eliminate risks on an ongoing basis for review and acceptance by appropriate BPA manager / personnel.
- Communicate regularly with executive sponsors, key stakeholders, strategic partners, and BPA managers independently and in team meetings.
- Support and facilitate the following functions:
- Written and verbal sponsor communication.
- Project team communications and coordination.
- Inter-project team communications and coordination.
- Issues and risk management.
- Coordination with IT resources.
- Coordination with the program enterprise architect.
- Team meeting and sponsor meeting management.
- Support and facilitate the following deliverables:
- Scope Definition and Management.
- Implement Organizational Design and Change Management with respect to a culture resistant to change.
- Process and System Design requirements.
- Communication and project management best practice gap analysis.
- When necessary, manage the successful transition of a project or program of projects to another project manager including any training, documentation, and meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
- Coordinate and assist BPA management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.
- Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
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| REQUIREMENTS |
| Education & Corresponding Experience (required on matrix) |
- A bachelor's degree in business administration, computer science, information technology, engineering, or a related technical discipline is preferred.
- 10 years of experience is required with an applicable bachelor's degree.
- 14 years of direct work experience is required without a degree or a non-applicable bachelor's degree.
- Experience must include project management of full lifecycle IT Software, IT Hardware, Data Integration, Telecom and/or Network Infrastructure related projects, developing technical specifications and project plans for medium-to large-sized projects.
- Note: Level 3 is typically responsible for medium – to large -sized projects (25M and higher lifecycle cost). "Typically,” as it refers to project size is determined by an average of the worker's assigned projects and includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project-funding amount.
- Service Desk or Operations and Maintenance (O&M) experience will not meet project experience requirements.
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| Required Technical Skills & Experience (required on matrix) |
- Advanced skills with MS Project to include fundamental operation, function, and workflow of MS Project regarding timelines, dependencies, project expectations, milestones, and resources.
- Demonstrated ability to manage IT Software, IT Hardware, Data Integration, Telecom and/or Network Infrastructure projects, and/or Applications Integrations projects in accordance with industry project management principles.
- Expert at supporting the full lifecycle of projects through the IT Systems Development Lifecycle.
- Expert at eliciting information from stakeholders, documenting and communicating, including via Project Plans, Functional & Technical Specifications, Schedules, Resource Plans, Budgets, and Presentations.
- Demonstrated experience with expert-level communication and customer service skills to advance assigned project(s) forward in a large agency environment with multiple stakeholders.
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| Preferred Skills & Experience (optional on matrix) |
- Experience delivering projects with Cyber security and/or compliance requirements (ex: NERC-CIP, FISMA and NIST).
- IT project and program management experience within an Information Technology or Operational Technology environment
- Experience with Agile and Waterfall methodologies.
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| Additional Requirements (not required on matrix) |
