Property Management Administrator

About the Position

At Power Design, we believe great spaces help great people do their best work. Help Keep Our Award-Winning Campus Running at Its Best as our Property Management Administrator. You’ll be the behind-the-scenes hero keeping our high-end office campus running smoothly. From coordinating vendors and organizing maintenance to making sure our spaces look and feel top-notch every day, you’ll play a hands-on role in creating an exceptional environment for our team.

This is the perfect opportunity for someone who loves organization, thrives in a fast-paced environment, and enjoys collaborating with people across all levels of a company. If you’re detail-oriented, proactive, and ready to be part of a culture that values teamwork and celebrates success, we want to hear from you.

Position Responsibilities

• Provide administrative support, managing communications, scheduling, and task tracking for the property management team
• Create and track work orders, ensuring timely follow-up and resolution
• Conduct campus inspections to uphold 5S standards and address reported issues
• Coordinate routine maintenance, repairs, and inspections with the Property Coordination Manager, Assistant Property Manager and vendors
• Serve as the main contact for vendors onsite and manage service calls as needed
• Verify vendor invoices for accuracy and ensure timely payments
• Order supplies and materials for the team
• Support property-related projects, such as development, expansion, or renovation
• Collaborate with cross-functional teams to drive property initiatives
• Maintain furniture and utility logs and report any variances
• Process and cross-check weekly timecards for various teams

Here’s What We’re Looking For

• 2-3 years of administrative support experience in Property or Facilities Management preferred
• College degree preferred; High School diploma or GED required
• Strong multitasking and organizational skills, with the ability to manage multiple projects and communication channels
• Excellent verbal and written communication skills with a customer service focus
• Proficiency in Microsoft Office and property management software (Yardi, MRI, or similar)
• Ability to prioritize effectively in a fast-paced environment
• Strong problem-solving skills and attention to detail
• Able to work independently and collaborate with diverse teams
• Experience supporting senior management and juggling multiple responsibilities
• Proactive, self-motivated, and capable of balancing daily tasks with long-term projects
• Flexible availability, with occasional need for work outside of core business hours
• Professional, positive attitude with the ability to build relationships with tenants, vendors, and internal teams
• Commitment to Power Design’s core values, including integrity

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some of our benefits…

Power Design has national health and dental plans, and we also offer life insurance and short and long term disability plans. You’ll receive paid vacations and holidays as well as national discount programs for everything from movie tickets to flowers, rental cars, phones and vehicles! We also offer a 401(k) retirement plan as well as incentive and recognition programs. Relocation opportunities may also be available!