Property Management Coordinator
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Overview
Schedule
Full-time
Career level
Senior-level
Compensation
$40,000-$45,000/year
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Benefits:
- Health insurance
- Paid time off
- Vision insurance
Job Title: Property Management Coordinator – Long-Term Rentals (Quad States)
Department: Property ManagementReports To: Property ManagerPrimary Location: Quad States Region (VA, WV, MD, and PA)Additional Support: Other markets as needed (non-field tasks)Employment Type: Full-Time (some weekends required)
Position Overview
The Property Management Coordinator supports the day-to-day administration operations of a long-term rental portfolio, with a primary focus on the Quad States region. This role is responsible for tenant communication, lease administration, reporting, inspections, and coordination with maintenance and leadership.
This position also includes local field responsibilities such as inspections, putting lockboxes on vacant homes, place signage, and basic property photos. It will also support other company locations with administrative and system-based tasks. This role helps ensure consistent excellent customer service, accurate documentation, and timely follow-up across all managed properties.
Core Responsibilities
Tenant Support & Communication
- Serve as the primary point of contact for tenant inquiries and requests
- Respond to tenant issues in a timely and professional manner
- Generate and send tenant notices (late rent, lease violations, reminders, etc.)
- Document all tenant communication in AppFolio
Rent Tracking & Delinquency
- Review delinquency reports on a regular cadence
- Send required notices, including 5-day pay-or-quit notices
- Track deadlines and compliance requirements
- Gather and prepare documentation for attorney or court filings when needed
- Escalate owner-impact or legal-risk items to the assigned Property Manager / BD & Owner Relations representative
Lease Administration & Renewals
- Prepare and process new leases and lease renewals
- Track lease expirations and renewal timelines
- Ensure all executed documents are properly uploaded and stored
- Coordinate renewal execution, with pricing and strategy determined by leadership
Vacancy & Portfolio Reporting
- Monitor vacancy reports and upcoming availability
- Ensure rental listings are updated and accurate
- Flag prolonged vacancies or concerning trends for review
- Assist with listing coordination as needed
Help with Maintenance Coordination
- Coordinate with the Maintenance Coordinator on active work orders
- Review weekly maintenance and work order reports
- Ensure tenant maintenance requests are properly logged, tracked, and followed up
- Escalate unresolved or emergency maintenance issues as appropriate
- Maintain clear documentation of maintenance activity in AppFolio
Vendor & Inspection Coordination
- Assist with vendor communication, estimates, and job tracking
- Schedule and conduct property inspections as assigned
- Prepare inspection checklists and document findings
- Create and track work orders resulting from inspections
- Follow up on corrective actions to completion
Marketing & Leasing Support
- Assist with posting and maintaining rental listings
- Respond to tenant rental inquiries and leasing leads
- Add and track leads in the CRM
- Coordinate and perform field tasks, including:
- Installing and removing signage
- Installing and removing lockboxes
- Taking basic property photos as needed
- Coordinate with leadership on listing materials and updates
Systems, Reporting & Documentation
- Maintain accurate and complete tenant and owner records in AppFolio
- Upload and organize all required documentation
- Regularly review and monitor:
- Delinquency reports
- Lease expiration reports
- Vacancy reports
- Provide regular updates and flag issues to the Senior Property Manager
Collaboration & Escalation
- Work closely with:
- Property Managers
- Maintenance Coordinator
- Accounting and leadership as needed
- Escalate issues involving:
- Legal or compliance risk
- Owner dissatisfaction
- Repeated tenant issues
- Emergency maintenance situations
Qualifications
- Property management or related experience preferred
- Comfortable working in AppFolio or similar property management software
- Willingness and ability to travel locally for inspections and field tasks
- Strong organizational skills and follow-through
- Clear communication and sound professional judgment
- Ability to manage multiple deadlines and priorities
Benefits
- 401(k)
- Health, dental, and vision insurance
- Paid vacation
- Retirement plan
Salary depends on experience.
Contact Information: Teresa Bratcher, Vice President of Talent Attraction
Phone: 937-287-6083
Email: teresabratcher@premiermove.com
Additional Information
This position description is only meant to be a representative summary of the duties and responsibilities performed by incumbents of this position. Incumbents may be requested to perform tasks other than those stated in this description. The company reserves the right to revise or change this job description as the need arises.
Compensation: $40,000.00 - $45,000.00 per year
"Our core values are pretty simple, just do the right thing."
Steve DuBrueler, Founder & CEO of Coldwell Banker Premier
Globally Known. Locally Owned
Coldwell Banker Premier is a powerhouse in the Mid-Atlantic. We are a real estate firm with 17 offices and over 250 agents. Although we are widespread, our offices are very community-focused and function like small companies. Each office has their own unique culture that's mae possible by the collaboration of our agents, brokers, and staff.
We are licensed in VA, WV, MD, NC, PA, DE, and DC.
Automate your job search with Sonara.
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FAQs About Property Management Coordinator Jobs at Coldwell Banker Premier
What is the work location for this position at Coldwell Banker Premier?
This job at Coldwell Banker Premier is located in Winchester, Virginia, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Coldwell Banker Premier?
Candidates can expect a pay range of $40,000 and $45,000 per year.
What employment applies to this position at Coldwell Banker Premier?
Coldwell Banker Premier lists this role as a Full-time position.
What experience level is required for this role at Coldwell Banker Premier?
Coldwell Banker Premier is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Coldwell Banker Premier for this role?
Coldwell Banker Premier offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Career Development, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Coldwell Banker Premier?
You can apply for this role at Coldwell Banker Premier either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.