Psychotherapy Operations Manager

Vitae Health SystemsPark Ridge, IL

$85,000 - $100,000 / year

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Overview

Schedule

Full-time

Career level

Director

Remote

Hybrid remote

Compensation

$85,000-$100,000/year

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

COMPENSATION: The compensation range for this position is $85,000–$100,000

Position Overview

We are seeking a highly organized and experienced Psychotherapy Operations Manager to oversee the day-to-day operations for an assigned caseload of psychotherapists within our Psychotherapy team, who are placed on-site at skilled nursing and assisted living facilities across our footprint. This role is ideal for a proven operations or business leader who understands the unique demands of a healthcare or clinical services environment. A clinical license is not required for this position—we're looking for someone who can run the business side of operations for their assigned psychotherapists while our licensed clinicians focus on resident care.

What You'll Do

Oversee daily operations of the Psychotherapy team, including staffing coverage, interviewing/hiring, scheduling, and workflow efficiency across assigned facilitiesManage and support field-based psychotherapists and administrative staff, providing leadership, training, and performance oversight

Develop and implement operational policies and procedures to improve efficiency, compliance, and quality of careManage vendor relationships and team resources

Ensure compliance with healthcare regulations, documentation standards, and privacy requirements (e.g., HIPAA)Collaborate with clinical leadership and facility partners to align operations with care standards and program growth goals

Handle billing, insurance, and revenue cycle oversight in coordination with finance/billing staffServe as a liaison between the psychotherapy team and skilled nursing/assisted living facility staff

Support onboarding and credentialing of new clinicians and staff from an operational standpointIdentify opportunities for process improvement and implement scalable systems as the team grows

Requirements

Required:

Proven experience in a management or supervisory role, leading teams and overseeing operationsExperience in a nursing home, assisted living, or other healthcare setting

Strong organizational, leadership, and problem-solving skillsExcellent communication skills, both written and verbal

Ability to manage multiple priorities in a fast-paced environmentDiscretion and professionalism when handling sensitive information

Preferred (not required):

Familiarity with mental health, psychotherapy, or behavioral health practice operationsKnowledge of healthcare compliance standards (HIPAA, insurance billing, etc.)

Located in or near Chicago, IL—this is a hybrid role combining in-person and remote work, and local candidates are preferred to accommodate on-site days

Not Required:

A clinical license (LCSW, LPC, LMFT, psychologist, etc.) is not required for this role, as it is an operations/management position, not a clinical one

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development
Work From Home
Free Food & Snacks
Wellness Resources

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FAQs About Psychotherapy Operations Manager Jobs at Vitae Health Systems

What is the work location for this position at Vitae Health Systems?

This job at Vitae Health Systems is located in Park Ridge, IL, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Vitae Health Systems?

Candidates can expect a pay range of $85,000 and $100,000 per year.

What employment applies to this position at Vitae Health Systems?

Vitae Health Systems lists this role as a Full-time position.

What experience level is required for this role at Vitae Health Systems?

Vitae Health Systems is looking for a candidate with "Director" experience level.

What benefits are offered by Vitae Health Systems for this role?

Vitae Health Systems offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Life Insurance, Family/Dependent Health, Paid Vacation, and Parental and Family Leave for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Vitae Health Systems?

You can apply for this role at Vitae Health Systems either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.