Public Service Coordinator I

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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This position serves as a senior fiscal and accounting resource for the Department of Defense, Veterans and Emergency Management (DVEM). The position supports the department leadership by providing advanced financial analysis, accounting oversight, audit coordination, internal control review, and continuity of fiscal operations across the department and its bureaus.

Core responsibilities may include:

• Applying Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), state fiscal policy, and applicable federal requirements to department accounting and financial reporting activities;
• Analyzing, implementing, and administering budgets and work programs for DVEM; directing and participating in the review of department budget requests, work plan revision, and revenue forecast; acting as the primary source of information regarding programs and financial structures of DVEM and tracking projected program results;
• Providing technical and functional oversight to fiscal staff, including review of work products, training, troubleshooting, and guidance on complex items; providing continuity of financial operations in absence of personnel;
• Supporting budget development, expenditure forecasting, revenue projections, variance analysis, and fiscal impact review;
• Coordinating audit responses, corrective action plans, documentation, and resolution of audit findings;
• Supporting federal and state grant accounting, reimbursements, match tracking, cost allocation, financial reporting, and closeout activities;
• Reviewing and processing vendor payments, accounting reconciliations, financial analysis and reporting, accounts receivable, revenue recognition, and fixed asset accounting for accuracy, compliance, and proper documentation;
• Monitoring the legislative process relevant to fiscal impacts, preparing leadership for related legislative engagements, and drafting fiscal notes;
• Developing and maintaining internal controls, fiscal procedures, desk guides, and continuity plans for critical financial operations;
• Serving as a financial advisor to department and bureau leadership on budgetary and administrative processes, fiscal risks, funding constraints, financial trends, and operational impacts; and
• Working collaboratively with department staff, other state entities, auditors, and external partners in a professional and mission-focused manner.

Minimum Qualifications:

An eight (8) year combination of education and experience comprised of a Master's Degree in Business Administration, Finance, Accounting or closely related field and two (2) years of responsible experience in cost, cost/benefit, and financial analysis and an understanding of fiscal program managment. Directly related experience may be substituted for education on a year-for-year basis.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). 

• Retirement Plan – The State contributes the equivalent of 18.91% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.