Purchasing And Compliance Manager

Peoplify LLCPalm Beach Gardens, FL

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Overview

Remote

On-site

Job Description

Position Overview

We are looking for a specialized Purchasing & Compliance Manager to lead procurement strategy across our 30-unit portfolio of construction and manufacturing firms. This isn't just about ordering supplies; it's about managing the supply chain risk of a high-volume portfolio, ensuring job-costing integrity in QuickBooks Online, Quickbooks Desktop, Sage and Made to Manage and standardizing safety and regulatory compliance across diverse job sites and shop floors.

Key Responsibilities

Construction & Manufacturing Procurement

Direct Material Sourcing: Negotiate master service agreements (MSAs) for raw materials (steel, lumber, concrete) and specialized components to hedge against price volatility.
Inventory Control: Implement and oversee inventory management workflows to ensure "just-in-time" delivery for manufacturing units while minimizing "shrink" and dead stock.
Equipment & Fleet: Manage the procurement, leasing, and maintenance compliance of heavy machinery and vehicle fleets across all units.

Financial Compliance (QBO Ecosystem)

Job Costing Integrity: Ensure all purchase orders (POs) and bills are accurately coded to specific projects/jobs within QuickBooks Online to maintain accurate gross margin reporting.
Sales Tax Compliance: Oversee sales tax exemption certificates for jobs and manufacturing inputs to ensure we aren't overpaying or failing audits.
Subcontractor Compliance: Manage COIs (Certificates of Insurance), lien waivers, and W-9s for all construction-related vendors.

Strategic Oversight

Tech Stack Optimization: Act as the lead for integrating QBO with industry-specific apps (e.g., Knowify, Fishbowl, and Odoo) to automate the P2P (Procure-to-Pay) cycle.
Standard Operating Procedures (SOPs): Draft the "Purchasing Bible" for the firm-ensuring a foreman in the field and a plant manager in the factory follow the same authorization limits.

Required Experience & Skills

The QBO Expert: Deep familiarity with QuickBooks Online-specifically how "Classes," "Locations," and "Projects" function in a multi-entity environment.
Sector Expertise: 5+ years of experience specifically within the Construction or Manufacturing sectors. You must speak the language of lead times, bill of materials (BOM), and change orders.
The "Enforcer" Mentality: Ability to audit 30 different sets of books and hold business unit managers accountable to the firm's spending policies.
Data-Driven: Ability to export data from 30 QBO files to identify which units are overpaying for common supplies.

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FAQs About Purchasing And Compliance Manager Jobs at Peoplify LLC

What is the work location for this position at Peoplify LLC?

This job at Peoplify LLC is located in Palm Beach Gardens, FL, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Peoplify LLC?

Employer has not shared pay details for this role.

What employment applies to this position at Peoplify LLC?

The employer has not provided this information. This may be discussed during the hiring process.

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