Overview
Remote
On-site
Compensation
$25-$25/hour
Job Description
Purchasing AssistantPay:$25.00$30.00 per hour(Based on Experience)Location:Collinsville, OKShift:MondayFriday | 8:00 AM 5:00 PMJob Order #:151675Position OverviewStand-By Personnel is seeking a detail-oriented and organized Purchasing Assistant for an opportunity in Collinsville. This position supports the Purchasing Department with sourcing materials and services, obtaining supplier quotes, processing purchase orders, maintaining vendor information, tracking deliveries, and coordinating material needs with internal departments.The ideal candidate has strong administrative and data-entry skills, communicates professionally with vendors, and can manage multiple purchasing priorities in a fast-paced environment. Previous purchasing, procurement, inventory, or supply-chain experience is preferred.Required Experience & Skills Strong attention to detail and data-entry accuracy Excellent organizational and documentation skills Strong written and verbal communication skills Ability to communicate professionally with vendors and internal departments Proficiency with Microsoft Office Ability to learn purchasing and inventory software Ability to prioritize multiple requests and deadlines Strong follow-up and problem-solving skills Ability to maintain accurate purchasing and vendor records Basic knowledge of purchasing or inventory processes preferred Dependable attendance and professional work habitsEssential Duties & Responsibilities Assist with sourcing materials, products, and services Request quotes from current and prospective suppliers Compare supplier pricing, quality, availability, and delivery options Prepare and process purchase orders Verify purchase order information for accuracy Maintain accurate purchasing records and documentation Track open purchase orders Follow up with vendors regarding order status Confirm expected delivery dates Identify delayed orders and communicate concerns Maintain vendor files and supplier information Update vendor contact, pricing, and product information Communicate with internal departments regarding material needs Help monitor inventory levels and supply requirements Assist with invoice discrepancies, returns, and damaged shipments Prepare basic purchasing and inventory reports Perform additional purchasing and administrative duties as assignedPurchasing & Purchase Order Support Prepare purchase orders according to established procedures Review quantities, pricing, and supplier information Maintain documentation for open and completed orders Monitor purchase orders from placement through delivery Follow up on outstanding or overdue orders Communicate order changes to appropriate personnel Help ensure required materials arrive when neededSupplier Quotes & Sourcing Contact suppliers to obtain quotes Compare pricing between vendors Review available delivery timelines Compare product and material options Help evaluate price, quality, and availability Maintain organized quote information Communicate purchasing options to appropriate team members Assist with sourcing alternative suppliers or products when requiredVendor Management Maintain accurate vendor records Update supplier contact information Maintain current pricing and product information Communicate professionally with vendors by phone and email Follow up regarding deliveries and outstanding orders Help resolve shipment or order concerns Maintain organized vendor documentationInventory & Material Coordination Communicate with internal departments regarding material and supply needs Help monitor inventory levels Identify low-stock materials Communicate urgent material requirements to Purchasing personnel Track incoming materials against operational needs Assist with maintaining accurate purchasing and inventory information Help prevent material shortages from affecting operationsInvoice, Return & Shipment Support Assist with researching invoice discrepancies Compare purchasing information against applicable documentation Communicate discrepancies to vendors or internal personnel Assist with product returns Help resolve damaged shipment concerns Maintain supporting documentation for purchasing issues Follow up until outstanding issues are resolvedComputer & Reporting ResponsibilitiesCandidates should be comfortable using: Microsoft Excel Microsoft Word Microsoft Outlook Purchasing software Inventory systems Email and electronic documentation Data-entry and reporting toolsResponsibilities may include preparing basic purchasing reports, inventory information, vendor records, and order-tracking documentation.Preferred Qualifications Previous Purchasing Assistant experience Procurement experience Purchasing or Buyer support experience Inventory-control experience Supply-chain experience Manufacturing purchasing experience Purchase order processing experience Vendor-management experience Microsoft Excel experience ERP, purchasing, or inventory software experience Experience resolving invoice and receiving discrepanciesKey Skills for Success Purchasing support Vendor communication Purchase order processing Quote comparison Order tracking Inventory awareness Data-entry accuracy Microsoft Office Organization Problem-solving Follow-through Deadline managementWork Environment Professional purchasing and administrative environment Regular communication with vendors and internal departments Frequent computer, email, telephone, and data-entry responsibilities Fast-paced environment requiring management of multiple orders, deadlines, and material needs Detail-intensive position where accurate purchasing records and consistent vendor follow-up are important Stable MondayFriday | 8:00 AM 5:00 PM scheduleWhy You'll Want This Opportunity Competitive pay of $25.00$30.00/hour, based on experience Stable MondayFriday daytime schedule No regularly scheduled weekend work Gain valuable purchasing and procurement experience Work directly with vendors and internal operational teams Utilize and expand Microsoft Office and purchasing-system skills Build experience with purchase orders, sourcing, inventory, and vendor management Excellent opportunity for an organized administrative professional looking to grow within Purchasing, Procurement, or Supply ChainReady to Apply?Apply today for immediate consideration or call/text 918-576-7117 for more information.You can also apply in person at:Stand-By Personnel Claremore507 E. Will Rogers Blvd.Claremore, OK 74017MondayFriday | 8 AM 4 PM
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FAQs About Purchasing Assistant Jobs at Stand-By Personnel
What is the work location for this position at Stand-By Personnel?
This job at Stand-By Personnel is located in Collinsville, OK, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Stand-By Personnel?
Candidates can expect a pay range of $25–$25 per hour for this role.
What employment applies to this position at Stand-By Personnel?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Stand-By Personnel?
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