Purchasing Coordinator

PURCHASING COORDINATOR

General Purpose

The Purchasing Coordinator creates and submits vendor purchase orders for products to fill customer sales orders. The Purchasing Coordinator also performs other support duties such as stock checks, purchase order follow-up, and resolves issues with orders that cannot be filled as requested. Purchasing Coordinators have little to no contact with outside customers, but work extensively with other company personnel.

Essential Duties

• Create product purchase orders using company automated system, or manually if required
• Submit purchase orders to vendors per company policy/schedule
• Follow-up daily on purchase orders from the previous day and enter notes into system; enter future follow-up for shipping on purchasing calendar
• Follow-up on older purchase orders, per calendar, and update notes in system
• Send tracking information for drop-ship orders to Accounts Payable
• Check the Hotlist daily for pre-payments made, and follow-up with vendor
• Resolve issues on purchase orders that cannot be filled by the vendor
• Forward all Pro-Forma invoices received to Accounts Payable
• Redirect all calls regarding payment or other financial issues to Accounts Payable

Other Duties

• Coordinate the replacement of missing or damaged items with the RGA department
• Create purchase orders for market orders and stock items from information provided by the owner, or other authorized manager
• Assist Sales Reps with product pricing and vendor inventory stock checks

Education and Experience

• Proficiency in English and in Microsoft Office Suite
• Five years of experience in product purchasing, preferably in the lighting industry
• High School Diploma required; Bachelor’s Degree a plus

Key Competencies

• High degree of accuracy and attention to detail
• Competency in arithmetic, including fractions and percentages
• Proficiency in data entry
• Excellent verbal and written communication skills
• Personal organizational skills
• Ability to participate as a team member
• Ability to work in a fast-paced environment
• Self-starter with a sense of urgency
• Customer service attitude

Compensation and Benefits

• Compensation – Hourly at $16.50 to $22.00

• Benefits Available
  • Insurance – Medical, Dental and Vision
  • 401(k) Plan with company match
  • Supplemental Insurance plans

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