Quickbooks / Administrative Assistant

Job Location:

Birmingham, AL

Expected Start Date:

March 1, 2026

Company Description:

Headquartered in Birmingham, No Resistance is a clinical trial site management organization that performs clinical trials in urgent care centers throughout the north and southeast. We focus on sample collection and testing trials for lab device manufacturers with the purpose of collecting data to support the device's 510(k) or emergency use approval by the FDA. Notably, the trials we have participated in have directly led to the FDA EUA approval of three separate COVID-19 PCR testing platforms.

Job Description:

We are seeking a reliable and detail-oriented QuickBooks / Administrative Assistant with a minimum of two years of hands-on QuickBooks experience. This role will support both business operations and select personal administrative tasks.

Key Responsibilities:

• Manage daily bookkeeping activities using QuickBooks, including:
  • Accounts payable and receivable
  • Invoicing and billing
  • Expense tracking and categorization
  • Bank and credit card reconciliations
• Maintain accurate financial records and assist with monthly reporting
• Coordinate with external accountants or tax professionals as needed
• Perform general administrative duties, including:
  • Email and calendar management
  • Document preparation, filing, and organization
  • Data entry and record maintenance
  • Scheduling meetings and appointments
• Provide administrative support for both business-related and personal tasks, which may include:
  • Managing personal appointments and calendars
  • Coordinating travel arrangements
  • Handling confidential documents and correspondence
  • Assist with special projects/tasks

Required Qualifications

• Minimum of 2 years of proficient QuickBooks experience (required)
• Prior experience in an administrative assistant or similar support role
• Strong attention to detail and high level of accuracy
• Excellent organizational and time-management skills
• Ability to handle confidential and sensitive information with discretion
• Strong written and verbal communication skills
• Proficiency with Microsoft Office
• Experience supporting small businesses or executives
• Ability to work independently and anticipate needs
• Experience balancing both professional and personal administrative support

Job Type: Full-time

Pay: $23-26 per hour ( based on experience)

Expected hours: 30-40 per week

Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Paid time off
• Vision Insurance

Schedule:

• Monday to Friday (8:00am-5:00pm)

Work Location: In person