Quickbooks Bookkeeper/Administrative Assistant (Full Time, In Office)

Location: Birmingham, AL (In‑Office)

Schedule: Full‑Time, Monday–Friday 8:30am to 5pm

Compensation: Competitive hourly rate based on experience

Role Overview

We are seeking an experienced QuickBooks‑proficient Bookkeeper to manage day‑to‑day accounting functions while also providing administrative and office support. This is a full‑time, in‑office position with approximately 20 hours per week dedicated to bookkeeping, with the remaining time supporting general administrative and operational needs.

QuickBooks experience is the most critical qualification for this role.

Primary Responsibilities (Bookkeeping – Priority Focus)

• Daily transaction entry and categorization in QuickBooks
• Accounts payable and accounts receivable management
• Bank and credit card reconciliations
• Month‑end close support and financial reporting
• Coordination with CPA/accountant as needed
• Maintaining clean, audit‑ready books

Secondary Responsibilities (Administrative Support)

• General office administration and organization
• Scheduling, correspondence, and document management
• Vendor coordination and invoice tracking
• Basic operational support to leadership and staff

Required Qualifications

• 2+ years of hands‑on QuickBooks experience (required)
• Strong understanding of bookkeeping fundamentals
• High attention to detail and accuracy
• Comfortable working independently and managing deadlines
• Proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications

• Experience supporting a small or growing business
• Prior in‑office or hybrid accounting/admin role
• Familiarity with month‑end close processes

Why This Role

• Stable, full‑time, in‑office position
• Clear division between bookkeeping and admin responsibilities
• Opportunity to become a trusted operational partner to leadership
• Competitive pay for the Birmingham market