Real Estate Administrative Coordinator

Position Summary

The Real Estate Administrative Coordinator provides administrative and operational support for the company's commercial real estate portfolio, including lease administration, acquisitions, facilities coordination, and vendor management. This role requires strong communication, financial acumen, and the ability to independently manage competing priorities while partnering with landlords, brokers, vendors, and internal teams.

Responsibilities

Coordinate real estate operations, including lease administration, acquisitions support, project coordination, stakeholder communication, and portfolio management activities.

Serve as a liaison between landlords, brokers, vendors, branch leadership, Operations, Finance, and other internal departments to support real estate initiatives.

Coordinate commercial lease administration activities, including lease renewals, amendments, terminations, critical date tracking, and maintenance of lease documentation.

Support facilities operations by coordinating maintenance activities, inspections, permits, licenses, vendor services, and occupancy requirements across multiple locations.

Review and maintain lease agreements, contracts, and related documentation while monitoring deadlines, obligations, and compliance requirements.

Maintain portfolio records, project tracking, vendor information, lease documentation, and reporting through internal systems and software platforms.

Support real estate acquisition activities, including branch openings, temporary sales offices, site selection coordination, and due diligence efforts.

Review invoices, utility bills, lease charges, and vendor payments to support accounts payable processing and financial accuracy.

Coordinate cross-functional projects and manage multiple priorities in a fast-paced environment while supporting real estate and facilities initiatives.

Qualifications and Requirements

3+ years of experience in commercial real estate, property management, facilities management, lease administration, contract administration, or a related field

Experience reviewing invoices, lease charges, utility bills, or other financial documentation; basic AP or financial administration experience required

Experience reviewing contracts, lease agreements, invoices, and related business documentation; working knowledge of commercial lease terminology and real estate processes

Experience coordinating with landlords, brokers, vendors, and internal business partners

Active Real Estate License preferred

Why Work for EcoShield Pest Solutions?

The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family.

EcoShield Pest Solutions is proud to offer competitive pay and full benefits!

• Weekly Pay – get paid every Friday!
• Paid sick and vacation time along with 10 company-paid holidays.
• Comprehensive benefits package including medical, dental, and vision options.
• 401(k) with a competitive match.
• Access to the Employee Assistance Program (EAP).
• Discounted pest control services for employees and their friends and family.

Physical Demands and Working Requirements   

The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions.  

• Requires prolonged periods of sitting at a desk or workstation 
• Frequent use of hands and fingers for typing and using a computer mouse
• Occasionally lift and carry office materials or supplies up to 25 pounds     
• Requires clear vision for reading documents, computer screens, and other office materials     
• Work is inside a climate-controlled office with quiet to moderate noise level  

The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position.   

EcoShield is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.