Records Management Coordinator

• Support Department-wide records inventories by collecting, validating, and organizing data from program offices and records liaisons
• Assist with records transfers, disposal guidance, and destruction-list reviews under approved retention schedules
• Maintain and update Records Liaison listings and related records management documentation
• Coordinate onsite support activities as required for records transport, inventory validation, and stakeholder engagement
• Maintain accurate records information and supporting documentation for day-to-day records management activities
• Identify records-data issues and coordinate follow-up with records management leadership and program stakeholders

• Prepare and distribute routine records management communications, including newsletters and informational materials
• Participate in records management planning meetings, document meeting minutes, and track follow-up actions
• Coordinate with records liaisons and program offices to collect information and support recurring records management activities
• Assist with records-management training coordination, attendance tracking, and material preparation
• Provide timely administrative support for records management meetings, communications, and follow-up

• Support records assessments and surveys by gathering data, compiling results, and preparing summaries
• Prepare reports, dashboards, and other data materials for records management and OIS activities
• Analyze records data to identify issues and support recommendations for Government review
• Provide business-analysis support to OIS and records management programs, including documentation and presentations
• Organize and validate records information so reporting and program materials are accurate and complete

• Use approved records management and Microsoft tools to organize, document, and report records information
• Support electronic records management and maintain documentation in accordance with USCP processes
• Protect sensitive USCP information and follow applicable confidentiality, security, and records-handling requirements

• At least 3 years of records management and execution experience
• Associate degree
• Demonstrated experience supporting records inventories, lifecycle activities, records data, or comparable records-management functions

• Ability to analyze records data, identify issues, and recommend practical solutions
• Strong attention to detail and accuracy in records management analysis and documentation
• Strong written and verbal communication skills for coordinating with records liaisons, program staff, and Government stakeholders
• Ability to collect, validate, organize, and maintain records inventory and program data
• Ability to prepare clear reports, dashboards, communications, meeting documentation, and training-support materials

• Federal records management experience or exposure
• Experience using Records Management Information Technology
• Experience supporting records assessments, inventories, retention, transfer, or disposition activities
• Experience coordinating records-management training, communications, or liaison activities

• United States Capitol Police (USCP), Southwest Washington, DC

• Full-time onsite for the first two months; afterward, positions are generally onsite at least 2 days per week with up to 3 telework days per week, subject to USCP approval and operational needs. USCP may increase or cancel telework temporarily or permanently.

• United States Capitol Police (USCP)

• Ability to successfully complete a USCP criminal history check and fingerprinting before performing onsite work
• Ability to qualify for and maintain a USCP identification/access badge for onsite duties
• Ability to complete USCP building access forms and other required onboarding/access processing
• Ability to protect sensitive and proprietary USCP information and comply with applicable confidentiality requirements

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