Recruiting Operations Lead (US Remote - CST Or EST Only ) - Contract

Location: Remote

Reports to: Director of Talent Acquisition

Type: 3 month Contract with Potential to Perm if willing to relocate to Austin, TX

Compensation: $40/hour

About the Role

Togetherwork is seeking a Recruiting Operations Lead to own and elevate the operational backbone of our Talent Acquisition function. This is a newly created role designed to bring structure, accountability, and system rigor to a fast-growing SaaS organization.

This position will serve as the primary owner of Greenhouse and recruiting workflow governance while also supporting technical sourcing and hard-to-fill searches.

This is not a traditional coordinator role. This role requires systems ownership, process enforcement, and the confidence to partner directly with hiring leaders.

What You Will Own

Greenhouse & Systems Leadership

• Serve as the primary owner and administrator of Greenhouse
• Maintain clean, accurate, audit-ready ATS data
• Configure new requisitions and interview workflows
• Build and maintain scorecards and stage structures
• Implement and optimize new Greenhouse features and automation
• Conduct monthly data audits and system cleanups
• Build dashboards and reporting views for leadership
• Ensure compliance with structured hiring practices

Process Governance & Hiring Team Enablement

• Train hiring managers and recruiters on proper Greenhouse usage
• Enforce timely feedback submission and complete scorecards
• Review scorecard quality and alignment with role requirements
• Join intake/kickoff calls and document structured summaries
• Partner with recruiters to ensure process discipline across all verticals

Technical Sourcing Support

• Support sourcing for hard-to-fill and technical roles
• Utilize LinkedIn Recruiter and Boolean strategies
• Build targeted pipelines for engineering and specialized roles
• Partner with recruiters to deepen candidate pipelines

Offer & Onboarding Operations

• Manage background check initiation and tracking
• Ensure offer templates and compensation data are accurate
• Support offer generation and data entry
• Track and manage employee referral documentation and payouts
• Partner with HR on onboarding coordination as needed

Coordination Support (As Needed)

• Support interview scheduling for select roles
• Ensure candidate logistics are executed seamlessly

What You Bring

• 3+ years of recruiting, sourcing, or recruiting operations experience
• Strong Greenhouse experience (configuration and workflow ownership required)
• Experience in SaaS or technology environments preferred
• Strong attention to detail and operational discipline
• Comfort enforcing process standards across stakeholders
• Ability to operate in a high-rigor, high-velocity environment
• Strong communication skills and executive presence
• Comfort working extended hours when business demands require it

What Success Looks Like

• Clean, reliable Greenhouse reporting at all times
• Reduced time-to-fill through process discipline
• High compliance with structured hiring practices
• Improved hiring manager accountability
• Clear technical pipelines supporting recruiters
• Reduced administrative burden across the TA team

Why This Role Matters

This role is critical to strengthening Togetherwork's Talent Acquisition infrastructure. You will directly impact hiring velocity, data accuracy, and operational efficiency across multiple business verticals.

What Drives Us:

At Togetherwork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve. As part of our team, you will contribute to our TW28 vision by living our core values:

• Obsess over our customers
• Own it. Together
• Move fast with purpose

These values guide how we work, support one another, and build a strong, connected culture-both globally and here in Austin.

Why Togetherwork

• We are a private equity-backed SaaS company scaling fast, and talent is central to that journey.

• You will join a TA team that is well-respected, data-informed, and constantly evolving.

• We are investing in the right tools, technology, and processes to help you be successful.

• You will have visibility, autonomy, and the opportunity to make a real impact on how we grow.

Candidates must be based in Austin, TX.

Inclusion and Diversity

Togetherwork is an Equal Employment Opportunity Employer. We value diverse backgrounds, experiences, and perspectives. Employment decisions are made without regard to race, color, religion, gender, gender identity, sexual orientation, disability, veteran status, age, national origin, or any other protected category under applicable law.