Research Administrative Assistant

TheResearch Administrative Assistantis a vital member of the research department.This position provides comprehensive administrative support to research staff, ensuring the smooth operation of ongoing clinical trials and research projects. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills.

PrimaryDuties &Responsibilities:

• Schedule and manage research appointments.

• Maintain accurate and up-to-date clinical trial documentation.

• Prepare and submit regulatory documents as required by Institutional Review Boards (IRBs).

• Assist with data entry into electronic databases.

• Answer phones and emailsprofessionally and courteously.

• Manage physician and research team calendars, scheduling appointments and meetings.

• Maintain filing systems (electronic and paper) for research records.

• Prepare correspondence, reports, and presentations.

• Order and maintain office supplies.

• Stay informed of research protocols and procedures.

• Maintain confidentiality of patient information.

• Adhere to all company policies and procedures.

• Assist with sponsor invoicing.

• Assist with sponsor payment posting.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time,with or without notice.

Qualifications:

• High School Diploma required; associate's degree or equivalent experience in a relevant field is preferred.

• Minimum of two (2) years of administrative experience, preferably in a healthcare or research setting.

Knowledge, Competencies & Skills:

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to learn and adapt to new procedures and technologies.

• Strong attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Professional and courteous demeanor.

• Knowledge of urological terminology (a plus).

• Experience with clinical trial research processes (a plus).

• Excellent problem-solving skills.

• Ability to prioritize and manage multiple tasks simultaneously.

• Strong interpersonal skills.

• Ability to type a minimum of 40 words per minute.

Direct Reports:

• N/A.

Travel:

• This position does not require any travel.

Physical Requirements for theJob:

• Regularly required to sit and stand for extendedperiods.

• Involves standing, sitting, walking, bending, stooping, and twisting. 

• Requires full range of body motion, including manual and finger dexterity and eye-hand coordination.

• Occasionally lifts and carries items weighing up to25lbs.

Job Type:Full-TimePay Range:$20.00 - $24.00 per hour Actual compensation offered to candidates is based on work experience, education, skill level,and geographic location. Compensation may vary depending on the state or region in which theposition islocated,in accordance withapplicable laws.This position has no close date. Applications will be accepted until an offer has been extendedand accepted.Equal Opportunity Employer:Our Practice is an equal opportunity employer. We do notdiscriminatebased onrace, color, religion, age, sex, national origin, disability, veteranstatus, or sexual orientation.The successful candidate(s) for any UUG position will be subject to a pre-employmentbackground check.