Risk Management Administrative Assistant

WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution.

Built on its long and proven track record of real estate development, the firm’s investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success.

Risk Management Administrative Assistant

Position Overview

The Risk Management Administrative Assistant is an entry-level role within the Risk Management department, designed for a motivated professional with a background in Human Resources, Insurance, Risk Management, and/or Property Management.

This position plays a vital role in completing, managing, and maintaining legal and insurance-related documentation for the organization. The role is responsible for ensuring accurate, timely, and compliant completion of all insurance, claims, and legal/ risk related documents across Hillpointe’s portfolio. Your work will be supervised by our General Counsel.

The position will be full-time and based in our Corporate Office in Winter Park, with no remote work opportunity.

Key Responsibilities:

• Complete and prepare insurance applications, including but not limited to:
  • Professional Liability
  • General Liability
  • Property and Inland Marine
  • Auto Fleet
• Gather, verify, and organize underwriting data required for all applications, including exposures, updated property information, and prior loss history.
• Coordinate with insurance brokers for application submission, renewal timelines, supplemental questionnaires, and carrier follow up requests.
• Maintain organized digital and physical filing systems for insurance policies, claims, certificates, safety reports, legal, and compliance documentation.
• Organize and file fleet-related documentation in accordance with Fleet Management standards.
• Support proactive risk identification, response, and communication to minimize liability and safety hazards.
• Assist with training, compliance tracking, legal and other risk management projects as assigned.

Qualifications:

• Education: Bachelor’s degree required.
• Certification: OSHA 10 certification (must be obtained within the first 90 days of employment, if not already certified).
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, SharePoint, and Word.
• Experience in Insurance, Risk Management, or Legal required. Combination of all 3 preferred.
• Florida 4-40 or 2-20 a plus.

Physical Requirements:

• Primarily sedentary work performed in an office environment.
• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers to operate a computer, keyboard, and office equipment.
• Ability to view a computer screen for extended periods.
• Ability to communicate effectively via phone, email, and in person.
• Ability to occasionally stand, walk, bend, or reach to retrieve or organize files or materials.
• Ability to lift, carry, or move up to 10–15 pounds occasionally (e.g., files, boxes of documents, office supplies).
• May require occasional visits to construction or project sites, which could involve walking on uneven surfaces or navigating active jobsite environments.

Work Environment:

• Involves extensive computer use and regular use of phone, email, and virtual collaboration tools (e.g., accounting systems, video conferencing).
• Standard business hours are expected.