Sales & Marketing Administrator

• Location: This is a hybrid position based in our Vienna, VA office
• Employees are expected to work onsite three (3) days per week.
• Candidates must reside within a reasonable commuting distance of our Vienna, VA location.
• This is not a remote position.

• Sales Operations Support
  • Prepare and format sales collateral, proposals, presentations, and RFP/RFI responses.
  • Support deal handoffs, contract routing, and new-client onboarding administration.
  • Synthesize edits to contracts and proposals, keeping all parties informed of status and escalating key points as appropriate.
  • Track pipeline activity and sales commission to ensure accuracy & timeliness and share recurring sales reports and dashboards with leadership.
• Marketing Coordination
  • Coordinate logistics for industry conferences and events (booth materials, registrations, shipping, and follow-up lists).
  • Help execute multi-channel campaigns across email, social, web, and webinars.
  • Organize and maintain the marketing collateral and asset library.
  • Create and manage an annual content calendar.
  • Assist with website updates, content coordination, and light copy edits.
  • Compile campaign and channel performance metrics into clear, actionable reports.
• General Administrative Support
  • Maintain shared documentation, templates, and process records.
  • Serve as a connective point between Sales, Marketing, and other departments.
  • Serve as a backup to Executive Assistant for Virginia office needs and management.

• Required
  • 5+ years of experience in a sales support, marketing coordination, or administrative role.
  • Strong skills in Microsoft Office.
  • Exceptional organization skills and attention to detail, with the ability to juggle multiple priorities and deadlines.
  • Clear, professional, written and verbal communication.
  • Confident and comfortable working cross-functionally and building relationships across the organization.
  • Self-starter who thrives in a fast-paced, evolving environment.
• Preferred
  • Experience in healthcare, healthcare technology, or a regulated B2B industry.
  • Experience in contracting.
  • Exposure to event or conference coordination.
  • Understanding of B2B sales cycles and pipeline management.

• Hybrid (home and office)
• Vienna, VA

• Hold a meaningful role in solving real problems for patients and providers navigating healthcare costs.
• Join a collaborative, mission-driven team at a company in a high-growth phase.
• Gain broad exposure across sales and marketing with real opportunities to grow.
• Competitive compensation, health benefits, and PTO.

• Automate prior authorization workflows
• Deliver real-time cost estimates, administrative requirements, and approvals
• Verify medical and pharmacy benefits with exceptional accuracy
• Ensure compliance with evolving price transparency regulations
• Optimize revenue cycle management (RCM) across the patient journey
• Empower patients to make informed healthcare decisions with greater confidence

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