Scheduling & Payroll Coordinator - SAP Center - SAP Center @ San Jose-Conc.

Job Description

The Scheduling & Payroll Coordinator supports employee scheduling and payroll processing for an estimated 600 hourly employees across 5 properties. This role provides critical administrative and payroll support while ensuring accuracy, compliance and efficiency.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, sound judgment, and the ability to collaborate with both internal teams and external partners are essential for success in this role.

Compensation Data

COMPENSATION: The Hourly rate for this position is $24.00 to $27.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Draft and enter monthly schedules for all 5 properties based off operational need
• Monitor employee availability and work with managers to identify coverage, in advance and day-off
• Ensure schedules are completed timely and properly in accordance with collective bargaining agreements
• Process daily payroll, e.g., entering missed punches, gratuities
• Review and prepare bi-weekly payroll submission for Payroll Manager approval
• Prepare and submit financial or informational reports for finance and human resources departments
• Responsible for data entry in various scheduling and payroll software
• Troubleshoot and resolve inputting process issues to maintain efficiency and compliance for managers
• Responsible for fulfilling payroll requests, e.g., final check requests, reimbursements
• Provide backup support for event/game day
• Respond promptly to inquiries, research and resolve discrepancies, and communicate outcomes clearly.
• Help cultivate an environment of continuous improvement through process refinement and collaboration.
• Proven ability to work independently, take initiative, and meet deadlines.
• Strong analytical, organizational, and problem-solving skills with high attention to detail.
• Demonstrated ability to manage multiple priorities and execute assignments accurately and efficiently.
• Excellent verbal and written communication skills with the ability to interact effectively with colleagues and leadership at all levels.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 1-2 years payroll experience preferred
• Strong interpersonal and planning skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiar with HRIS and/or accounting software.
• Demonstrates interpersonal and communication skills, both verbal and written
• Demonstrates strong interpersonal skills, accuracy, and attention to detail
• Requires frequent performance of repetitive motions with hands and/or arms

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Nearest Major Market: San Jose

Nearest Secondary Market: Palo Alto