School Office Manager - St. Matthias The Apostle - Lanham Maryland

Archdiocese of WashingtonLanham, MD

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Job Description

The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.

The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.

The hourly rate for this role is $19.00 to $22.00 with excellent benefits

Oversee daily operations of the school office

Manage calendars, scheduling, and school-wide communications
Coordinate meetings, events, and vendor relationships
Maintain organized systems for records, files, and compliance

Financial Management & Accounting (KEY PRIORITY)

Manage tuition accounts and support families using FACTS
Monitor billing, payments, and financial records
Serve as liaison to bookkeeper and Archdiocesan financial offices
Assist with payroll processes and reporting
Support financial aid tracking, scholarships, and account adjustments
Communicate professionally with families regarding tuition and balances

Support & Engagement

Serve as a welcoming and professional point of contact for families
Assist families with enrollment, re-enrollment, and financial processes
Provide clear, compassionate communication regarding school policies
Maintain confidentiality while supporting sensitive family situations

Administrative & HR Support

Assist with onboarding, compliance, and staff documentation
Support Safe Environment and Child Protection processes
Coordinate volunteers and service hour tracking
Support leadership projects and school initiatives

Qualifications

Required:

Strong accounting or financial management experience
Excellent organizational and multitasking skills
Strong communication and interpersonal skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office (especially Excel)

Preferred:

Experience with FACTS SIS/Financial or similar systems
Experience working in a school or family-centered environment
Bilingual (Spanish preferred)

Core Competencies

Professionalism and discretion

Problem-solving and initiative taker

Strong customer service mindset

Alignment with Catholic mission and values

Please forward your resume to: principal@st.matthias.org

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FAQs About School Office Manager - St. Matthias The Apostle - Lanham Maryland Jobs at Archdiocese of Washington

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This job at Archdiocese of Washington is located in Lanham, MD, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

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