Secretary & Accountant / Administrative Assistant
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Overview
Job Description
About Us
ERL Intermodal and Truck63 are part of the Empire Family of Companies, a growing transportation and logistics organization serving Central New York. ERL operates a fleet of 52 GPS-equipped trucks supported by a dedicated team focused on safety, efficiency, and reliable service.
Position Summary
We are seeking a reliable and detail-oriented Secretary & Accountant to support daily office operations while managing accounting and bookkeeping functions and assisting with mechanical service writing. This role combines administrative assistant duties, accounting support, and service coordination within a fast-paced trucking and mechanical service environment.
Key Responsibilities
- Answer phones and manage incoming emails and office communications
- Schedule meetings and maintain organized office filing systems
- Perform accounts payable and accounts receivable functions
- Prepare invoices and manage billing processes
- Reconcile bank statements and credit card accounts
- Track expenses and assistance with financial and bookkeeping reports
- Process payroll as needed
- Prepare service quotes, work orders, and service invoices
- Coordinate communication between technicians, customers, and office staff
- Follow up on outstanding invoices and customer payments
Requirements
Qualifications
- Experience as a Secretary, Administrative Assistant, or Accounting Administrator
- Knowledge of basic accounting and bookkeeping principles
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with accounting software (QuickBooks or similar)
- Strong organizational, multitasking, and communication skills
- Ability to work efficiently in a fast-paced office environment
Preferred:
- Mechanical service writer or dispatcher experience
- Familiarity with work order systems or service management software
- Basic knowledge of mechanical, trucking, or service industry operations
Benefits
Why Join the Empire Family of Companies?
- Stable, locally rooted organization with continued growth
- Collaborative and supportive team environment
- Opportunity to play a key role in daily operations and financial processes
- Diverse responsibilities that keep each day engaging and meaningful
Apply today to join ERL Intermodal & Truck63 — where teamwork, reliability, and operational excellence drive everything we do.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.