Senior Accounting Coordinator

Senior Accounting CoordinatorLocation: Middle River, MDPay: $22.00Position Summary The Senior Accounting Coordinator is responsible for managing the organization’s pass-through invoicing process, ensuring timely, accurate, and contract-compliant billing of client-related expenses. This role supports core accounting operations by performing account reconciliations, assisting with financial reporting, and maintaining the accuracy and integrity of financial records. The position works closely with Operations and Accounts Payable to research and resolve billing discrepancies, ensuring invoice accuracy and alignment with contractual requirements in a high-volume transaction environment.Key Responsibilities

• Manage the end-to-end pass-through invoicing process, ensuring client-related costs are billed accurately and in accordance with contract terms*
• Review and validate expense data from internal systems and Accounts Payable to ensure accurate and timely client billing*
• Investigate and resolve billing discrepancies by collaborating with Operations, Accounts Payable, and other internal teams*
• Prepare and maintain supporting documentation for invoices, ensuring audit readiness and compliance*
• Perform general ledger and account reconciliations, analyze variances, and resolve discrepancies*
• Review daily deposits and reconcile against bank activity, researching and resolving differences*
• Assist with month-end close activities, including accruals, reconciliations, and reporting support*
• Support preparation of financial reports and analysis for internal stakeholders*
• Identify and recommend process improvements to enhance billing efficiency and accuracy*
• Ensure compliance with company policies, accounting standards, and contractual obligations*
• Perform other duties as assigned

Qualifications

• Bachelor's degree in accounting, finance, or related field*
• 3–5+ years of accounting experience, preferably including billing or invoicing functions*
• Strong understanding of accounting principles, reconciliations, and financial processes*
• Experience with client billing, pass-through invoicing, or contract-based billing preferred*
• Proficiency in Microsoft Excel and Word

Required Skills & Competencies

• Strong analytical and problem-solving abilities*
• High attention to detail and accuracy*
• Strong organizational and time management skills*
• Ability to manage multiple priorities in a high-volume environment*
• Effective communication and collaboration skills*
• Proactive, solution-oriented mindset

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