Senior Administrative Assistant
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Overview
Job Description
Job Description:
Position Overview
The Sr. Administrative Assistant provides support to three executives in their daily administrative duties. This role is responsible for managing the executives' day-to-day calendar, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events.
Primary Duties & Responsibilities
- Provide comprehensive administrative support to three executives, including calendar management, expense processing, and coordination of domestic and international travel.
- Plan and execute all aspects of departmental meetings and events, including logistics, catering, scheduling, and may be required to attend and actively support select meetings to ensure seamless operations.
- Create high-quality PowerPoint presentations incorporating graphs, charts, and other visual elements.
- Handle sensitive and highly confidential information with discretion and professionalism.
- Organize and maintain filing systems, including correspondence and other records.
- Collaborate with other departmental administrative staff to schedule meetings, align executive calendars, and stay informed on cross-functional activities.
- Provide backup support to other administrative staff at World Headquarters.
- Perform other duties as assigned.
Qualifications (Include education, experience, technical, travel and language requirements)
- 2 - 4 years of prior administrative assistant experience, with a minimum of a high school diploma or equivalent.
- Strong verbal and written communication skills, including experience drafting executive-level correspondence.
- Excellent organizational skills and ability to manage multiple priorities effectively.
- Proven ability to independently manage multiple high-priority tasks and complex projects with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.
- Expert-level proficiency in Microsoft Office Suite including Teams, SharePoint, Excel, Word, PowerPoint.
Workplace Location/Schedule
- Location: ESAB WHQ - 909 Rose Avenue- 8th floor, North Bethesda, MD.
- Work Schedule: 4 days in office (1 day remote) (8a.m.- 5p.m.)
Pay Range:
$64,803.00-$75,289.00
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
