Senior Administrative Assistant
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Overview
Job Description
Position: Senior Administrative AssistantLocation:HonoluluCompensation: $28-31 per hour
The Senior Administrative Assistant provides general administrative and operational support to ensure the efficient day-to-day functioning of this medical organization. This role supports coordination of activities, data management, communication, and basic financial processes while serving as a central point of contact for internal teams and external partners.
Job Responsibilities include:
- Provide overall administrative support, including scheduling, meeting coordination, and event assistance.
- Manage calendars, coordinate meetings, and prepare materials as needed.
- Assist with organizing and maintaining files, records, and documentation.
- Collect, review, and maintain data and records in internal systems.
- Ensure accuracy, completeness, and confidentiality of information.
- Assist with tracking and reporting activities.
- Support basic financial processes such as tracking invoices, payments, and expenses.
- Assist with documentation for billing, reporting, and internal records.
- Help monitor and organize financial or operational data.
- Coordinate requests for equipment, supplies, and other resources.
- Track and maintain records related to inventory or assigned resources.
- Serve as a point of contact for internal teams and external partners.
- Facilitate communication by sharing updates, responding to inquiries, and coordinating follow-ups.
- Assist with distributing information and ensuring timely responses.
- Other duties as assigned.
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Qualifications
- Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience).
- Prior experience in administrative support, coordination, or office operations preferred.
- Strong organizational skills and attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office and general office systems.
- Candidates must be able to interview and start on-site in Honolulu. In-state applicants only.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
