Senior Construction Billing & Collections

Senior Construction Billing & Collections Specialist

This Jobot Job is hosted by: Melanie CourtneyAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $90,000 - $95,000 per year

A bit about us:

Our client is a General Construction Contractor that is consistently recognized for our use of proven world class construction methods in building energy related facility systems with excellent safety standards and unrivaled job distinctions.

Why join us?

Growing companyTop benefitsGreat culture

Job Details

The Senior Construction Billing & Collections Specialist is responsible for managing end‑to‑end project billing and collections for Schwob Energy Services’ construction projects. This role requires expert‑level experience with AIA progress billings, T&M billing, change orders, lien waivers, and owner/GC billing portals, along with proactive follow‑up on outstanding receivables and retainage.This position works closely with Project Managers, Operations, and Finance Leadership to ensure invoices are submitted accurately, paid timely, and aligned with contract terms—supporting Schwob’s cash‑flow and financial performance.

Key Responsibilities

Project Billing (Core Function)

Prepare and submit monthly AIA progress billings, including Schedule of Values (SOV), percent complete, and retainage trackingPrepare Time & Material (T&M), cost‑plus, unit‑rate, and milestone‑based invoices with proper backupTrack, bill, and reconcile approved change ordersEnsure all billing aligns with contract terms, owner requirements, and internal controlsMonitor unbilled costs and coordinate with Project Managers to ensure complete and timely invoicing

Lien Waivers & Contract Compliance

Prepare, track, and submit conditional and unconditional lien waivers (progress and final)Ensure lien waivers comply with project, owner, and state‑specific requirementsSupport billing submissions through owner and GC portals (e.g., Textura, Procore, GCPay, Trimble Pay)Maintain organized billing and compliance documentation for audits and project closeout

Collections & Cash Flow Management

Actively manage project‑level collections, including follow‑up on unpaid invoices and retainagePartner with Project Managers and leadership to resolve billing disputes and payment delaysTrack receivables, retainage balances, and payment status by projectCommunicate professionally with customers, general contractors, and owners regarding outstanding balancesEscalate collection risks and aging concerns timely to Finance LeadershipSupport accurate cash‑flow forecasting by providing billing and collection status updates

Reporting & Month‑End Close

Reconcile billed revenue to job cost reports and project budgetsAssist with month‑end close, including construction revenue and AR supportProvide regular billing, collections, and retainage reports to Finance and OperationsSupport internal and external audits related to construction billings

Process Improvement & Collaboration

Identify opportunities to improve billing accuracy, cycle time, and collections effectivenessHelp standardize billing, waiver, and collection procedures across projectsServe as a liaison between Accounting and Operations to ensure alignment and accountability

Qualifications

5+ years of construction billing experience (GC, EPC, or specialty contractor preferred)Proven expertise with:AIA billings & SOVsT&M billingLien waivers and retainageChange orders and job cost reconciliationStrong collections experience in a construction environmentSolid understanding of construction contracts and billing provisionsExperience with construction accounting/billing systems and portals (Procore, Viewpoint, Sage, Textura, GCPay, etc.)Advanced Excel skillsHighly organized with strong attention to detailConfident communicator comfortable following up on payments

Preferred Qualifications

Experience supporting multiple concurrent projectsBackground working closely with Project Managers and ExecutivesPrior experience mentoring junior billing or AP/AR staff

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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