Senior Meeting, Convention And Event Planner

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Senior Meeting, Convention & Event Planner (US Air Force Support)

Company: US Federal SolutionsClearance: Active Secret requiredWork Location: Onsite/Hybrid (as required by mission)Travel: Occasional CONUS travel for major events and forums

US Federal Solutions is hiring a Senior Meeting, Convention & Event Planner to support a U.S. Air Force organization with high-visibility engagements, leadership forums, and strategic communications. This role is ideal for someone who can run complex events end-to-end, advise senior leaders, and translate priorities into well-executed experiences and outreach products that land with diverse stakeholders.

What you’ll do

You’ll serve as the lead planner and integrator for executive-level events and communications deliverables, coordinating across government teams, mission partners, and external stakeholders.

Event strategy & execution

• Plan and execute high-visibility events such as executive sessions, leadership offsites, workshops, and professional development engagements (e.g., PDI-style events).
• Own the full event lifecycle: concept development, stakeholder alignment, agenda build, speaker management, run-of-show, rehearsals, onsite execution, and after-action reporting.
• Manage venues, room blocks, audio/visual, security considerations, visitor access, base entry coordination, and all logistics required for smooth delivery.

Executive forums & stakeholder engagement

• Facilitate cross-functional coordination to align event objectives, messaging, and outcomes across leadership, financial management, public affairs/communications, and operational teams.
• Support executive engagements with briefing materials, talk tracks, and stakeholder-ready content.

Communications & outreach products

• Develop and produce outreach materials tied to event priorities and enterprise communications goals (print/digital).
• Oversee digital content and communications products, which may include newsletters, podcasts, social media content, and SharePoint sites.
• Maintain a consistent voice and standard across products while ensuring alignment with Air Force guidance and approval workflows.

Governance, compliance, and financial awareness

• Apply a thorough understanding of 10 USC § 9022 Financial Management principles to support compliant planning, documentation, and decision support.
• Track schedules, deliverables, approvals, and risk mitigation plans to keep high-visibility efforts on time and leader-ready.

What success looks like

• Events run smoothly, start on time, and deliver the intended outcomes with minimal friction for leaders and attendees.
• Stakeholders feel informed and aligned because messaging and outreach products are clear, consistent, and timely.
• Leadership trusts you as the person who can take an objective and turn it into a well-executed engagement.

How to apply

Submit your resume highlighting executive forum support, high-visibility event delivery, and enterprise communications products you’ve owned end-to-end. Include your clearance status (active Secret) on your resume.

Requirements

Required qualifications

• Active Secret clearance
• Bachelor’s degree (communications, public affairs, marketing, event management, or a related field)
• 10+ years of progressive experience supporting strategic communications, event coordination, and stakeholder engagement for State/Federal government and/or large complex organizations (1,000+ employees)
• 8+ years supporting cross-functional collaboration, facilitating executive-level forums, and producing outreach materials
• 5+ years developing and executing enterprise outreach strategies, managing high-visibility events, and overseeing digital content/communications products (newsletters, podcasts, social media, SharePoint sites)
• Demonstrated ability to manage multiple concurrent events and deliverables with tight timelines and senior-level visibility
• Strong writing and editing skills, with confidence translating complex inputs into clear leader-ready products

Preferred (nice to have)

• Experience supporting U.S. Air Force or DoD stakeholders, including work in or alongside FM/strategic communications functions
• Familiarity with government approval chains, records practices, and communications governance
• Experience building repeatable event playbooks, templates, and SOPs to improve consistency and speed

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.