Senior Office Assistant

SENIOR OFFICE ASSISTANT

Reports to: Executive Liaison Officer

Status: Regular, Full-time, Non-Exempt

Location: Anchorage, AK

JOB SUMMARY: The Senior Office Assistant provides advanced administrative support across the corporate office and serves as a key resource for staff, executives, and shareholders. This role requires a high level of professionalism, independent judgment, and proactive problem-solving. The Senior Office Assistant not only manages day-to-day office operations but also mentors other administrative team members, supports complex projects, and contributes to process improvements that enhance efficiency and service. With strong organizational skills and a collaborative mindset, this position ensures smooth office functions and fosters a welcoming, professional environment.

PRIMARY RESPONSIBILITIES

• Champion Aleut values: accountability, transparency, and rigor.
• Provide high-level administrative support to the Executive Liaison, executives, and corporate departments, including managing sensitive and time-critical assignments.
• Lead front desk operations and coordinate daily priorities among administrative staff.
• Manage complex scheduling and provide oversight of conference room calendars; act as liaison with IT and facilities teams to resolve conflicts or technical issues quickly.
• Oversee mail services, office supply inventory, and breakroom stock; anticipate needs and implement proactive solutions.
• Coordinate and track office maintenance, facility projects, and vendor services, serving as the primary onsite contact.
• Support and, as needed, lead the planning, logistics, and execution of corporate events, meetings, and shareholder activities.
• Maintain accurate records, files, and databases; ensure data integrity and timely documentation of shareholder interactions.
• Prepare expense reports and assist with budget tracking for the administrative function.
• Mentor and support office assistants by sharing knowledge, reviewing desk manuals, and ensuring consistent processes across the team.
• Identify opportunities to improve administrative workflows and contribute to the development of best practices.
• Assist executives and staff with special projects, often involving cross-departmental collaboration.
• Represent the administrative team in meetings; contribute to agenda planning and follow-up on action items.
• Perform other duties and assignments as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

• Possesses strong interpersonal skills and the ability to engage effectively with co-workers, managers, executives, board members, and external contacts.
• Exhibits strength in organization, initiative, and adaptability.
• Competence with excellent communication and generous listening skills.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint.
• Ability to work independently with minimal supervision as well as collaboratively alongside our team.
• Consistently demonstrate the ability to anticipate the needs of both leadership and team members by proactively preparing for anticipated tasks.
• Ability to accomplish multiple tasks concurrently and with accuracy by evaluating and prioritizing the order of importance.
• Aptitude to learn Asana program and utilize on a daily basis alongside team, assist with updating Administrative Team page and take part in leading admin team check in meetings.
• Displays consistent punctuality, professional appearance in grooming and dress, and a friendly, appropriate demeanor. Clear and early communication is provided on absences requested for sick or personal leave.
• Shows initiative to seek out work when all assigned tasks are either completed or not requiring immediate attention.
• Willingness to ask questions for clarification when given a task or project to ensure a high-quality result.
• Skill in ability to collaborate effectively and professionally with all levels of management, staff, and affiliated-company employees across Aleut.

MINIMUM QUALIFICATIONS

• High School Diploma or GED required
• Five (5) years of progressively responsible experience in an office setting, including at least one (1) year in a senior or lead administrative role; or any combination of experience, education, and training in a related field of work.
• Valid Driver's License

BENEFITS

• 401K - Employer matching up to 4%.
• Paid Holidays (13/year).
• Paid Time Off (accrued bi-weekly, starts at 20 days a year).
• 100% Employer paid Dental/Vision for employees and their qualified dependents.
• 100% Paid Employee Life Insurance / Disability.
• Potential for Annual Incentive.

PREFERENCE STATEMENT

The Aleut Corporation ("Aleut") is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.