Senior Payroll Manager
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Overview
Schedule
Full-time
Career level
Director
Remote
Hybrid remote
Compensation
$135,000-$155,000/year
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Description
Senior Payroll Manager
Hybrid: In Office Every Thursday in Elmhurst, IL Required
Join MedSpeed and help deliver health! We’re a healthcare logistics company partnering with organizations nationwide to transport vital medical supplies and specimens. At MedSpeed, teamwork, integrity, and growth drive everything we do. If you’re passionate, driven, and ready to make a real impact, we want to hear from you. Today, we have a nationwide presence with locations across the U.S., yet we’ve never lost the entrepreneurial spirit and close-knit culture that defined us from day one.
Our people are at the heart of what we do and how we support our customers. We work as one team, we keep our promises, and we get better every day. These aren’t just words; they shape how we support each other, grow together, and deliver real impact.
The SeniorPayrollManageris a hands-on strategic leaderresponsible forthe governance,execution,andcontinuous improvementof the organization’smulti-statepayrollfunction.Thisroleownstheend-to-endpayrolllifecycle,ensuringaccuracy,compliance, and operational excellence while serving as a key partner to Finance, HR, and leadership.
How You Will Contribute:
• Serveastheultimateownerandaccountableleaderofthepayrollfunction,withend-to-endresponsibilityfor strategy, execution, compliance, and operational excellence across all jurisdictions.
• Executeandoverseebiweeklypayrollprocessingend-to-end,maintainingdirectaccountabilityforaccuracy, compliance, and timely delivery.
• Establishandupholdabest-in-classpayrollenvironmentthatensuresfullcompliancewithallfederal,state,and local regulations, proactively identifying and mitigating risk.
• Provideauthoritativeoversightofallpayrollcalculationsandoutputs,ensuringaccuracyandintegrityacross complex scenarios, including multi-state taxation, variable compensation, and statutory requirements.
• Oversee multi-jurisdictional (federal, state, and local) payroll tax compliance, including registrations, reconciliations, and agency correspondence.
• Leadandcontinuouslyevolvepayrolloperationstodeliverscalable,efficient,andemployee-centricoutcomes, maintaining the highest standards of accuracy and timeliness.
• Functionastheorganization’ssubjectmatterexpertandstrategicadvisoronpayroll-relatedmatters,including regulatory changes, compliance exposure, and operational risk.
• Design,implement,andmaintainarobustinternalcontrolframework,ensuringauditreadiness,process transparency, and adherence to governance standards.
• Championcontinuousimprovementandoperationalexcellence,leveragingtechnology,automation,andprocess innovation to modernize payroll delivery.
• Ownpayrollsystems,dataintegrity,andvendorrelationships,ensuringoptimalperformance,scalability,and alignment with business needs.
• Drivecross-functionalalignmentwithHRandFinance,ensuringpayrollisseamlesslyintegratedinto compensation strategy, reporting, and financial operations
Skills for Success:
• CertifiedPayrollProfessional(CPP)orequivalentcertificationstronglyrequired.
• Bachelor’s degree in Accounting or Finance (Master’s or MBA a plus)
• 10+ years ofexperiencemanagingmulti-statepayrollenvironmentswithfull-cycleownership.
• Deepknowledgeofpayrollcompliance,taxregulations,andwageandhourlaws.
• Oversee multi-jurisdictional (federal, state, and local) payroll tax compliance, including registrations, reconciliations, and agency correspondence.
• Demonstratedabilitytobalancestrategicoversightwithhands-onexecution.
• Stronganalyticalacumenwithafocusonaccuracyandriskmitigation.
• Experiencewithenterprisepayrollsystemsandprocessoptimization.UKGpreferred
• Operateswithahighdegreeofownership,accountability,anddiscretion.
• Exercisessoundjudgmentincomplexandhigh-riskscenarios.
• Drivesoperationalexcellencewhilemaintainingaservice-orientedmindset.
• Communicateeffectivelywithbothleadershipandemployeesoncomplexpayrollmatters.
Our Commitment to You:MedSpeed knows that doing meaningful work starts with being part of a company that values your well-being. That’s why, in addition to a collaborative and purpose-driven culture, we offer benefits that support your life both at work and beyond it. This includes medical, dental, and vision coverage; flexible spending accounts; paid time off to recharge; and a 401(k) to help you plan for the future.
The salary for this role ranges from $135,000 to $155,000, depending on factors like experience, skills, and location. A discretionary bonus is also available.
Please beware of fake job offers. MedSpeed only contacts candidates through official channels and never requests personal information outside of our secure application process. All position openings are at www.medspeed.com
As part of our hiring process, final candidates will be subject to a background check, in compliance with applicable laws.
MedSpeed is an Equal Opportunity Employer
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FAQs About Senior Payroll Manager Jobs at MedSpeed
What is the work location for this position at MedSpeed?
This job at MedSpeed is located in Elmhurst, Illinois, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at MedSpeed?
Candidates can expect a pay range of $135,000 and $155,000 per year.
What employment applies to this position at MedSpeed?
MedSpeed lists this role as a Full-time position.
What experience level is required for this role at MedSpeed?
MedSpeed is looking for a candidate with "Director" experience level.
What benefits are offered by MedSpeed for this role?
MedSpeed offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Vacation, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at MedSpeed?
You can apply for this role at MedSpeed either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.