Senior Payroll Specialist

Job Title: Senior Payroll Specialist

Location: West Chester, OH

Job Type: Full-Time

FLSA Status: Exempt

Reports To: Controller

Travel: This position does not require travel.

Supervisory Responsibility: None.

Compensation: Negotiable, based on skills and experience.

Company Profile: National Railroad Safety Services, Inc. (NRSS) is a certified DBE/WBE firm primarily focused on providing safety services to the railroad industry. As a result of our rapid growth, we're looking for a Senior Payroll Specialist to work on-site with our team. If you're looking for an exciting, fast-paced environment, and have a "go-getter" mentality, this is the position for you.

Required Education: Bachelor's Degree in Accounting or equivalent experience.

Required Experience: Minimum 3 Years in Accounting and/or Payroll.

Job Requirements:

• Experience working with certified payroll and/or prevailing wage.
• Proven experience as an Accountant or Payroll professional.
• Thorough knowledge of basic accounting procedures and understanding of GAAP.
• High level of accuracy and attention to detail required; well organized.
• Team player with the ability to prioritize workload.
• Advanced computer skills in Accounting Software, Excel, and other Microsoft Office products.
• Experience with multiple divisions and companies.
• Strong problem solving and trouble shooting skills.
• Excellent analytical, interpersonal, project management, and communication skills necessary.
• Proven record of assessing accuracy of accounting data with strong analytics required.
• Positive attitude and self-motivated.
• Must be deadline and results oriented.
• Experience with certified payrolls and prevailing wage.
• Ability to prioritize tasks and collaborate with multiple managers while striving to meet deadlines.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Experience with A/P and collections.
• Experience processing payroll for 100+ employees.
• Assisting Chief Financial Officer with month-end close activities as needed, including journal entries and reconciliations.
• Assisting with payroll, including monitoring and reviewing employee timesheets for accuracy and completeness.
• Assisting with audits and other ad hoc reporting as needed.

Key Success Factors:

• Analytical Thinking: Ability to analyze and synthesize information to understand issues, identify options, and support sound decision making.
• Attention to Detail: Ability to work in a conscientious, consistent, thorough manner, and attend to details while pursuing quality when accomplishing tasks.
• Customer Service Focus: Ability to provide service excellence to internal and/or external clients.
• Accountability: Accept full responsibility for self and contribution as a team member.
• Initiative: Ability to identify what needs to be done and take action before being asked.
• Planning & Organization: Ability to plan and prioritize work load to manage time effectively and accomplish assigned tasks.
• Thoroughness: Ability to ensure that one's work is complete and accurate.
• Adaptability & Flexibility: Ability to consider a variety of issues that exist in the work place and change from one task to another as necessary.
• Teamwork: Promote cooperation and commitment within a team environment to achieve goals and deliverables.

Job Duties:

• Process payroll for employees across multiple states.
• Ensure compliance with federal, state, and local payroll laws and tax regulations.
• Reconcile payroll reports, timesheets, and benefit deductions.
• Enforce internal business controls, policies, and procedures.
• Administer garnishments, benefit deductions, and adjustments.
• Work on special projects as required.
• Ensure the accuracy of the accounting records through well prepared reports and internal processes.
• Assist with financial audits and tax returns.
• Reconcile accrued expenses and bank statements.
• Assist with ad hoc financial analysis and reporting.
• Process Multi-State Payroll for 300+ employees.
• Process Multi-State Payroll tax returns.

Work Environment: While performing the duties of this job, the employee will work in an office setting. Work hours will be Monday through Friday, 8:00 a.m. to 5:00 p.m. with flexibility to meet tight deadlines.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional lifting (20+lbs) can be expected, though exertion of up to 10 lbs. of force is more common.
• Need good manual dexterity for the use of common office equipment (e.g., computers, mobile devices, copiers).
• The job is performed indoors, in an office setting.
• Activities include extended periods of sitting, movement, and extensive work at a computer and phone.

Benefits:

• Health insurance options include medical, dental, vision, and life insurance.
• Short-Term and Long-Term Disability Insurance
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Paid Vacation and Holidays
• 401(k) Retirement Plan

Closing Statement: National Railroad Safety Services, Inc. (NRSS) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation