Senior Specialist, Administration
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Overview
Job Description
Step into a career with ASM, where cutting edge technology meets collaborative culture.
For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving. But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential.
Senior Specialist, Administration Job’s mission
As an Administrative Assistant at ASM in Hillsboro, OR, you will support service operations leadership by ensuring smooth day-to-day office operations and delivering high-quality administrative support. This role is central to maintaining an efficient, well-organized workplace while serving as a key point of contact for employees, customers, and visitors. You’ll contribute to operational excellence, employee experience, and a safety-first culture in a fast-paced, dynamic environment.
What you will be working on
- Provide comprehensive administrative support to site leadership, including reporting, scheduling, and departmental coordination
- Manage executive-level calendars, travel arrangements, expense reporting, and meeting logistics
- Serve as the first point of contact for visitors, ensuring a professional and welcoming office environment
- Support onboarding processes, site badging, and new hire experience initiatives
- Maintain office operations including supplies, vendor coordination, facilities upkeep, and workspace organization
- Manage site data, distribution lists, seating charts, and asset tracking processes
- Plan and execute onsite events, meetings, and employee engagement activities
- Drive safety initiatives by supporting compliance programs, audits, and emergency preparedness activities
- Prepare and deliver recurring and ad hoc reports, resolving issues with speed and accuracy
- Document processes, communicate project updates, and proactively address challenges with solutions
What we are looking for
- An Associates (ABA) degree in business administration is desirable. Candidates with comparable experience, knowledge and skills will be considered.
- 3+ years of administrative or data management experience, ideally in a high-tech or manufacturing environment
- Strong proficiency in Microsoft Office, including Excel and PowerPoint
- Experience supporting office operations, reporting, and executive-level activities
- Excellent organizational skills with the ability to manage competing priorities
- Strong communication and interpersonal skills, with a customer-service mindset
- Ability to work independently in a fast-paced, changing environment
What sets you apart
- Experience with SAP, SharePoint, and Microsoft Teams collaboration tools
- Prior experience supporting executive leadership and complex scheduling needs
- Experience planning events or employee engagement initiatives
- Knowledge of facilities coordination and vendor management
- Understanding of basic accounting principles
- Experience contributing to safety programs or compliance initiatives
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