Service Year Option - HR Assistant

Job Summary

The HR Assistant supports the Human Resources department by performing administrative, recruitment, and onboarding tasks. This role assists with hiring processes, employee records, and day-to-day HR operations while ensuring accuracy, confidentiality, and efficient coordination across the organization.

Minimum Qualifications

• Education: High school diploma or GED required;
• Maryland resident
• Individuals eligible for the Maryland Service Year Program (generally ages 18-24)
• Experience:
• Previous HR experience preferred
• Licensure/Certification: None required
• Skills & Abilities:
• Strong organizational and time management skills
• Excellent communication (written and verbal)
• High attention to detail and accuracy
• Ability to manage confidential information
• Strong problem-solving and multitasking abilities
• Proficiency in office systems and administrative tools

What You'll Do

• Support recruitment activities, including scheduling interviews and coordinating hiring processes
• Assist with onboarding tasks such as preparing materials and processing new hire paperwork
• Generate offer and reference request letters
• Coordinate career fairs, open houses, and recruitment events
• Respond to employment verifications, reference requests, and other HR inquiries
• Maintain and update HR records, reports, and documentation
• Assist with vendor coordination, scheduling, and departmental logistics
• Support team projects and record meeting minutes as needed

What the Job is Really Like

• The role involves constant multitasking across recruitment, administrative, and support functions
• You'll frequently shift priorities based on hiring needs and deadlines
• Accuracy is critical-small errors can impact hiring, compliance, or employee records
• You'll handle confidential and sensitive information daily
• The role requires strong communication with candidates, employees, and leadership
• Work can be deadline-driven, especially during high-volume hiring periods

Work Environment & Demands

• Office-based environment with regular computer and administrative work
• Frequent communication via phone, email, and in-person interaction
• Requires sustained concentration and attention to detail (as shown in mental demands on page 3)
• Primarily sedentary with occasional movement for meetings or events
• Low exposure to physical hazards; professional office setting

What Success Looks Like

• Recruitment and onboarding processes run smoothly and efficiently
• Documentation and records are accurate and up to date
• Candidates and employees receive timely, professional communication
• Deadlines are consistently met across multiple priorities
• Confidential information is handled appropriately at all times
• You contribute to a well-organized and effective HR team

Caring for Our Team

We offer a comprehensive benefits package to support our employees' well-being and professional growth. Benefits include health, dental, and vision insurance available starting the 1st of the month following date of hire, along with life insurance, & short and long-term disability coverage. Paid Time Off begins accruing from day one, and we also provide a 401k plan, an education assistance program, and an employee assistance program. Additionally, employees working evening, night, or weekend shifts may be eligible for a shift differential, adding even more value to your role.

Happy to Help

At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.