Site Administrative Assistant
Ambler Metals LLCstebbins, AK
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Job Description
The Site Administrative Assistant provides administrative, scheduling, travel, and office support for remote camp operations, ensuring accurate records, smooth daily workflows, and professional communication while contributing to a safe and well‑organized camp environment.
Safety
- Identifyandhelpmitigatesafetyhazards
- Participateindailytoolboxmeetings
- Followsitesafetyprocedureswhenperformingtasks
Administrative
- Trackemployeeschedules,bookandtracktravelarrangementsinatimely,efficientandcost-effective manner; ensure all accounting documentation is in place
- Gatherandrecordappropriateemployee,contractorandvisitorinformationinatimelymanner;ensure that the personnel tracker is always up-to-date
- Setupandmaintainofficenetworkoflaptops,printersandphones
- Generatetentassignmentsforincomingpersonnel
- Assistwithnewhirepaperworkandproceduresinacompliantandpromptmanner
- Register personnel with timekeepingsystem, trainon its use and troubleshoot the application; gather signed time sheets at the end of the pay period
- Answer and direct phone calls
- Enterfuelloginformation;identifyandcommunicateanydiscrepancies
- Produce anddistribute professional memos, lettersand formsandposters
- Developandmaintainanofficefilingsystem
- Maintain inventoryandorder officesupplies
- Providegeneralsupporttovisitors
- Recordanddisseminateaccurateandprofessionalmeetingminutes
- Assistwithorientingnewstaff,visitorsandcontractors;maintainaccuraterecordoforientationcompletion
- Assist with bag searches
- Create and maintain updated electronic communication board information
- Facilitatearegularscheduleofvariedcamprecreationalactivities
- Collaborativelyproblem-solveandaddressineffectiveprocedures
- Assist with inventory management
- Photocopyandprintoutdocumentsonbehalfofothercolleagues
- Performdataentryandscandocuments
- Licensed drivers maybeaskedtotransportpersonneltoandfromflights
- Maybeaskedtoperiodicallyassistorworkinotherdepartments
Communication
- Reportallsafety,environmentalandsecurityincidentstothecompanyCompleteincident reports
- Answergeneralquestionsfromstaff,personnelandvisitors
QUALFICATIONS
Educationandtraining
- HighSchoolDiplomaorGED
- Officemanagementcoursework,certificationordegreepreferred
Experience
- Aminimumof1yearofexperienceinanadministrativeorclericalroleisrequired,workinaremote setting
Knowledge,SkillsandAbilities
- Ability toworkprofessionally and effectively aspart of ateam
- Skilled in the use of Word, Excel, Outlook, Teams, Adobe
- Excellentplanningand organizationalskills
- Abilitytoexercisegoodjudgement,discretionandmaintainconfidentiality
- Good verbal,reading,listening andwrittencommunicationskills
- Abilitytoworkwithattentiontodetailandahighlevelofaccuracy
- Skilledincommunicatingprofessionallyinperson,onthephoneandviaemail
- Abilitytoworkinabusyofficewithconstantinterruptions
- Ability to be flexible and adaptable to change
- Skill in prioritizing tasks in order to complete them in a timely manner
- Abilitytoperformlightwork,exertingupto20poundsofforceoccasionally,and/orupto10poundsof force frequently, and/or a negligible amount of force constantly to move objects
- Abilitytoworkforlongperiodsinaremotelocation
Working Conditions
- Requiredtoremainon-sitethroughout rotation.
- TraveltoUKMPworksitemaybeviasmallfixed-wingTravelonsiteandsurroundingareasisbyfour-wheeldrivevehicles,all-terrainvehicles,androtary-wingedaircraft
- WorktakesplaceinanofficetentonaremoteexplorationHowever,exposuretoinclementweather conditions(includingsnow,rain,windaswellasextremelywarmorcoldconditions)iscommon.
This is a seasonal position, expected to work from April to October, on a rotational schedule.
Job Posted by ApplicantProAutomate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Site Administrative Assistant Jobs at Ambler Metals LLC
What is the work location for this position at Ambler Metals LLC?
This job at Ambler Metals LLC is located in stebbins, AK, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Ambler Metals LLC?
Employer has not shared pay details for this role.
What employment applies to this position at Ambler Metals LLC?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Ambler Metals LLC?
You can apply for this role at Ambler Metals LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.