Space Management Specialist

Responsibilities

• Strategic Planning & Design Execution
• Develop and implement data-driven space planning strategies that optimize occupancy, workflow efficiency, and user comfort.
• Conduct field verifications, site assessments, and post-move inspections to ensure design accuracy and functional outcomes.
• Produce and maintain detailed floor plans and space allocation diagrams using AutoCAD and iOffice software.
• Lead signage and wayfinding initiatives to enhance navigation, compliance, and visual consistency across all Fund properties.
• Coordination & Collaboration
• Partner with Tenant Services leadership, Facilities Management, and IMF Space Planning teams to align layouts and reconfigurations with organizational goals.
• Support coordination of furniture standards, reconfigurations, and design layouts in collaboration with the MAC and Furniture teams.
• Liaise with vendors and contractors to ensure deliverables meet IMF standards and project timelines.
• Data Management & Reporting
• Maintain and audit iOffice data for accuracy in seating assignments, occupancy utilization, and departmental allocations.
• Prepare and present space metrics, dashboards, and visual reporting for leadership reviews and KPI validation.
• Ensure compliance with ADA, safety, and Fund space standards documentation.
• Client Experience & Continuous Improvement
• Contribute to the holistic client experience by integrating functional, aesthetic, and accessible design principles into all space-related decisions.
• Recommend and implement process improvements to streamline move, signage, and reconfiguration workflows.
• Participate in cross-functional initiatives to improve workplace design and enhance staff engagement.

Qualifications

• Bachelor's degree in Interior Design, Architecture, Facilities Management, or related field.
• 3-5 years of experience in space planning, workplace design, or corporate facilities management Proficiency in AutoCAD, Revit, and/or iOffice (or equivalent CAFM system).
• Strong visual and spatial reasoning with attention to technical precision.
• Excellent communication, analytical, and project coordination skills.
• Knowledge of building codes, ADA requirements, and corporate signage standards.

$105,000 - $115,000 a year

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.