Space Management Specialist

Responsibilities

• Strategic Planning & Design Execution
• Develop and implement data-driven space planning strategies that optimize occupancy, workflow efficiency, and user comfort.
• Conduct field verifications, site assessments, and post-move inspections to ensure design accuracy and functional outcomes.
• Produce and maintain detailed floor plans and space allocation diagrams using AutoCAD and iOffice software.
• Lead signage and wayfinding initiatives to enhance navigation, compliance, and visual consistency across all Fund properties.
• Coordination & Collaboration
• Partner with Tenant Services leadership, Facilities Management, and IMF Space Planning teams to align layouts and reconfigurations with organizational goals.
• Support coordination of furniture standards, reconfigurations, and design layouts in collaboration with the MAC and Furniture teams.
• Liaise with vendors and contractors to ensure deliverables meet IMF standards and project timelines.
• Data Management & Reporting
• Maintain and audit iOffice data for accuracy in seating assignments, occupancy utilization, and departmental allocations.
• Prepare and present space metrics, dashboards, and visual reporting for leadership reviews and KPI validation.
• Ensure compliance with ADA, safety, and Fund space standards documentation.
• Client Experience & Continuous Improvement
• Contribute to the holistic client experience by integrating functional, aesthetic, and accessible design principles into all space-related decisions.
• Recommend and implement process improvements to streamline move, signage, and reconfiguration workflows.
• Participate in cross-functional initiatives to improve workplace design and enhance staff engagement.

Qualifications

• Bachelor’s degree in Interior Design, Architecture, Facilities Management, or related field.
• 3–5 years of experience in space planning, workplace design, or corporate facilities management Proficiency in AutoCAD, Revit, and/or iOffice (or equivalent CAFM system).
• Strong visual and spatial reasoning with attention to technical precision.
• Excellent communication, analytical, and project coordination skills.
• Knowledge of building codes, ADA requirements, and corporate signage standards.