Specialist (Grant Management System), Research Operations

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.

Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.

The Grant Management System Specialist is a member of the Research Operations team who supports the department’s technical needs relating to Breakthrough T1D’s grant-related systems, operational expense reporting/processing, and maintenance of public-facing data. The Specialist will play a critical role in tracking progress on operations projects, while championing a culture of portfolio transparency and demonstrating impeccable data curation and quality control.

The ideal candidate will bring their enthusiasm, desire for problem-solving, and collaborative spirit to a high-performing team. They will be a self-starter, comfortable with ambiguity and able to successfully navigate diverse functional teams all while prioritizing a sense of urgency - thriving in a fast-paced, dynamic environment.

This is a hybrid position that requires two days in office per week.

SPECIFIC RESPONSIBILITIES

• Grant Management System Administrator and backend settings expert (field creation/functionality, workflows, list views, reporting, etc)
• Resolve ongoing grant system requests to include troubleshooting solutions internally and working with our external dedicated support team
• Explore and implement management tools that enhance grant data accuracy and efficiency
• Maintain grant system administration standard operating procedures and handbook
• Process and track departmental operating expenses
• Perform monthly credit card reconciliations
• Above all, scrutinize the details and have a meticulous eye

QUALIFICATIONS

• Previous experience in system administration is preferred; understanding NIH-style grant processes and management is strongly encouraged
• Bachelor’s degree required, business or administration related major preferred
• 2-4 years of professional experience required
• Knowledge of grant system administration and demonstrated problem-solving abilities
• Previous example of process/project improvement
• Exceptional proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, and Teams
• Expertise in preparing presentations, reports, and business correspondence
• Ability to synthesize information from multiple sources into a coherent summary
• Excellent written and oral communication skills
• Strong organizational and project management skills
• Ability to multi-task, establish priorities and work in a fast-paced environment
• Demonstrated sense of urgency and accountability
• Interpersonal Skills: Ability to build trusted relationships and maintain positive working relationships across the organization and external vendors/stakeholders

Target Salary: $70-80K

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear.  The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls.  The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds.  Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Benefits:

Breakthrough T1D offers competitive benefits, including medical, dental, and vision coverage, a 403(b) retirement plan, voluntary benefits, flexible spending and commuter benefit accounts, an employee assistance program (EAP), life and disability insurance, performance-based bonuses, and generous paid time off. Benefits may vary by job level and full time or part time status.

Additional information:

Requests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.

Breakthrough T1D supports a diverse and inclusive workforce.Breakthrough T1D is an Equal Opportunity Employer. All your information will be kept confidential according to EEO guidelines.