Specialist - Legal & Finance

Description

Are you looking for a forward focus environment where you are continually challenged, and the atmosphere is affirming? Do you want to be a part of a team where you are often out of your comfort zone, but you wake up excited to go to work each day? How about a place where people are growing because they desire change and growth is modeled and expected? 

WHO WE ARE:

Premier Trailer Leasing is a 'USA Today Top Work Place' and one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services for over-the-road vans, flatbeds, refrigerated equipment and chassis with an inventory of 70,000 trailers and a growing network of locations across the United States. At Premier you will find an environment where you are seen, heard, and valued. Join us and experience what it means to live a culture of C.A.R.E!  

JOB SCOPE:   

Premier is seeking a driven, detail-oriented Legal & Finance Specialist to support the Legal and Finance teams at our corporate headquarters in Plano, TX. This position will serve as a key resource for several legal and finance administrative processes and will develop and maintain subject-matter expertise in assigned areas, including legal billing and vendor management, corporate credit card administration, audit support, litigation administration, and related departmental processes.

The Specialist will be responsible for coordinating and independently managing assigned processes, researching and resolving routine issues, identifying discrepancies and process gaps, and ensuring accurate and timely completion of responsibilities. The position will partner closely with Legal, Finance, and other departments across the organization and will serve as a knowledgeable point of contact for assigned processes and systems.

This position requires strong judgment, initiative, analytical and problem-solving skills, and the ability to quickly develop expertise in new subject areas. The successful candidate will be comfortable working in a dynamic, fast-paced environment, handling confidential and sensitive information, and balancing multiple priorities with a high degree of accuracy and accountability.

• Serve as the primary administrative subject-matter resource for assigned Legal and Finance processes, developing a thorough understanding of applicable procedures, systems, documentation requirements, and internal controls. 
• Manage the legal billing and legal vendor management processes, including reviewing invoices for accuracy, monitoring billing activity, researching discrepancies, coordinating resolution of issues, maintaining appropriate documentation, and serving as a point of contact for internal stakeholders and external legal vendors. 
• Administer and maintain the Navan corporate credit card program, including issuing, modifying, and canceling corporate cards; monitoring expense activity; identifying missing receipts and miscoded expenses; researching discrepancies; and working with cardholders to resolve issues. 
• Develop expertise in corporate card procedures and provide guidance to employees and managers regarding established processes, documentation requirements, and appropriate use of the corporate card program. 
• Coordinate and prepare audit requests accurately and timely, including gathering supporting documentation, researching requested information, maintaining organized audit records, and partnering with appropriate Finance team members to address questions or outstanding items. 
• Partner with Tax, FP&A, Billing, Credit, Accounts Receivable, and Accounts Payable on special projects, research, data gathering, reconciliations, documentation, and other business needs. 
• Analyze recurring issues, discrepancies, or process gaps within assigned areas and recommend process improvements to strengthen accuracy, efficiency, documentation, and internal controls. 
• Assist the Legal team with internal inquiries involving legal or business matters affecting Operations, Finance, Sales, Information Technology, and other areas of the organization, including researching and gathering relevant business records and coordinating information needed for review. 
• Support litigation and dispute-management activities by maintaining litigation files, tracking documentation and key administrative requirements, coordinating information requests, and ensuring appropriate records are organized and maintained. 
• Serve as a resource for established Legal and Finance department procedures, responding to routine questions and escalating complex or substantive legal, accounting, tax, or policy matters to the appropriate professional. 
• Develop, maintain, and improve procedures, documentation, reference materials, and process guides for assigned areas of responsibility to promote consistency and continuity. 
• Maintain accurate and complete Legal and Finance records in accordance with established departmental practices and confidentiality requirements. 
• Coordinate communications and documentation with outside third parties, including legal vendors, service providers, and other external business partners, as appropriate. 
• Support the implementation and enhancement of Legal and Finance processes and systems, including identifying opportunities to improve workflow, accuracy, controls, reporting, and user experience. 
• Develop increasing subject-matter expertise across assigned areas and proactively share knowledge, best practices, and process guidance with internal stakeholders. 
• Assist with additional Legal and Finance projects, research, reporting, and initiatives as business needs arise. 

• Associate degree in Business, Finance, Accounting, Legal Studies, or a related field preferred; equivalent combination of education and relevant experience will be considered.
• 5+ years of relevant administrative, legal, finance, accounting, corporate operations, or related business experience preferred.
• Demonstrated ability to develop subject-matter expertise and independently manage assigned processes and responsibilities.
• Strong analytical, research, and problem-solving skills with the ability to identify discrepancies and follow issues through resolution.
• Strong oral and written communication skills.
• Self-starter with a sense of urgency and demonstrated initiative.
• Highly organized with strong attention to detail and accuracy.
• Ability to handle confidential and sensitive business information with discretion.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong customer-service orientation and ability to effectively support internal and external business partners.
• Ability to document procedures and communicate established processes to others.
• Demonstrated proficiency with business applications and the ability to learn new systems and subject areas quickly.