Specialist, Trade Compliance

At West, we're a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West's indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There's no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

This hybrid position (3 days in office/2 days remote) is responsible for coordinating, executing, and maintaining trade-related programs for West's North America (NA) locations. The primary focus is on ensuring compliance in executing and maintaining West's procurement, sales activities, and cross-border transactions. The role ensures that all West transactions comply with U.S. national and regional import and export laws, and requirements to facilitate efficient and consistent cross-border transactions.

Essential Duties and Responsibilities

• Ensure that West NA import and export declarations comply with applicable Standard Operating Procedures (SOPs) to minimize compliance risks and optimize costs.
• Execute cross-border activities according to the NA trade compliance manuals and procedures.
• Collaborate with West sites, third-party service providers, and customs brokers to resolve issues and questions regarding daily customs entries and export declarations.
• Provide trade compliance-related codes such as Harmonized Tariff Schedule (HTS) codes, export control codes, Partner Government Agency codes, and other compliance-related master data for NA imported and exported products.
• Maintain and retrieve, when necessary, records related to import and export affairs.
• Prepare, submit, and maintain special compliance-related documentation to support import/export declarations.
• Deliver transactional support for duty optimization programs, including Free Trade Agreements.
• Conduct post-entry audits and coordinate any necessary Post Entry Corrections with West-designated Customs Brokers.
• Review and manage documentation required for import/export declarations and the use of Free Trade Agreements, Preferential Duty Programs, and Duty Drawback Programs.
• Participate in and support operational projects impacting Trade Compliance at West NA facilities (e.g., system implementations, new business models).
• Engage in cost-saving and process improvement initiatives for Trade Compliance activities.
• Perform other duties as assigned.

Additional Responsibilities

• Must maintain the ability to work well with others in a variety of situations
• Must be able to multi-task, work under time constraints, problem solve, and prioritize
• Must be able to maintain confidentiality and resolve conflicts
• Ability to make independent and sound judgments
• Read and interpret data, information, and documents
• Analyze and solve problems

Education

• Degree in Business, International Trade, Logistics or other relevant field, or equivalent related experience required

Work Experience

• 3 years minimum of related experience required.

Preferred Knowledge, Skills and Abilities

• Working knowledge of the U.S. Harmonized Tariff Schedule (US HTS), Export Commodity Control Numbers, Schedule B Numbers, and Title 19 Code of Federal Regulations - Customs Duties.
• Customs Trade Partnership Against Terrorism (CTPAT) certification/program knowledge.
• Ability to follow all relevant SOPs as per Company policy related to the position.
• Support and contribute to Lean Sigma programs and activities towards achieving set targets.
• Continuous compliance with the company's safety and quality policies.
• Strong analytical skills.
• Excellent communication skills.
• Ability to work collaboratively within global cross-functional teams.
• Capability to work within a remote or matrix organization.
• Experience with SAP is preferred.

Travel Requirements

5%: Up to 13 business days per year

Physical Requirements

Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Additional Requirements

• Occasional stretching and arm extension for work related tasks/assignments
• Occasional bending and twisting as required by the job

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening.

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