Sr. Payroll Specialist

It's fun to work in a company where people truly BELIEVE in what they are doing!We're committed to bringing passion and customer focus to the business.

Please note: this position is based locally in the Cincinnati, OH area and is not a technical consulting role

POSITION SUMMARY:

The Sr. Payroll Specialist is responsible for payroll process for exempt and non-exempt employees in US and Canada as well as analyzing current payroll practices, create standard work, develop processes and improvement to make payroll more efficient; and manage payroll tax requirements. The Sr. Payroll Specialist ensures the accuracy of compensation payments to employees.

KEY RESPONSIBILITIES:

• Responsible for processing payroll in a centralized corporate office environment covering Semi-Monthly and/or Bi-weekly payroll processing.
• Complete all payroll compliance requirements monthly, quarterly and annually for US and CAN.
• Support daily payroll processing activities for each pay period (setting up tax withholding, direct deposit, time collection, entering wages, garnishments, child support, compensation changes, etc.)
• Process employee Time & Attendance data from the Time system to payroll and reconcile variances
• Reconcile payroll prior to transmission and validate confirmed reports
• Monitors, maintains, and reviews time entered by employees and reconciles to employee scheduling information in coordination with employee’s supervisor
• Ensure that all payroll is processed accurately, timely and in compliance with all Federal, State and Provincial laws
• Conduct periodic audits of time and attendance, pay, taxes, deductions, earnings and other pay to ensure accuracy and compliance
• Audit new hire entries and terminations for accuracy in the payroll and time and attendance system
• Deliver best-in-class customer service to employees and management, with an emphasis on being responsive, professional, and accurate. Respond to employee inquiries and requests regarding various payroll matters.
• Develop and document standard work for payroll in the US and Canada
• Develop training material and train employees/manager on how to enter information and run reports on time and attendance system
• Responsible for projects such as payroll frequency transfers, acquisitions, HRIS configurations and reorganizations that will affect how we process payroll.
• Manage, audit, and setup the following: Earning codes, Deduction codes, Job Code Tables, Tax Tables, Department Tables, Bonus Plans and Time & Labor System
• Manage and process SUI rate notices and changes
• Respond to tax agency inquiries
• Stay abreast of tax laws/regulations that affect our business (United States & Canada)
• Confirm/update Quarterly Tax Verification notices
• Download quarterly and annual Statement of Deposit & Filings
• Process payment for workers compensation insurance premiums for Ohio, Washington, different provinces in Canada
• Prepare various standard and ad hoc reports and queries for HR and Payroll
• Handle all garnishments, miscellaneous deductions, and vacation/sick accruals.
• Create and calculate manual payroll checks as needed.
• Maintain accurate payroll records and employee files, including reconciliation of payroll
• Maintains employee confidence and protects operations by keeping information confidential.
• Lead Payroll projects and train / couch team members
• Continuous evaluating payroll processes and procedures and providing resolutions.
• Other duties / projects assigned

MINIMUM QUALIFICATIONS: 

• 5-10 years Payroll experience required.
• Experience in payroll processing and taxes for different jurisdictions (United States & Canada)
• Workday Payroll experience
• Advanced with Microsoft Office tools such as Excel, Word and Outlook
• Good organizational skills, ability to track information, detail oriented, respond with a sense of urgency, work in fast paced environment with tight deadlines
• Excellent customer service skills
• Able to manage confidential information
• Excellent communication skills

PREFERRED QUALIFICATIONS:

• CPP Certified
• Basic Accounting experience
• Workday Configuration / Implementation experience

EDUCATION QUALIFICATIONS:

• Bachelor’s degree or equivalent experience

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DuBois provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, genetic information, service in the military, veteran status, or any other protected status in accordance with applicable federal, state, and/or local law and/or regulation.