Sr. Proposal Coordinator

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today's dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.

To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.

Why you're here

The Sr. Proposal Coordinator plays a crucial role in driving business growth by creating high-quality, tailored RFPs, RFQs, and presentations. This position involves designing and producing compelling sales and marketing collateral, ensuring that all materials and information are current and accurate. The Proposal Coordinator manages marketing processes to maintain the flow of up-to-date resources, ultimately supporting the organization's strategic objectives.

In this role, you will work closely with business development and client solutions teams to understand their specific needs and provide effective support. Collaboration with the proposal team is essential to ensure that all materials meet the highest standards of quality. Your ability to coordinate across departments and manage detailed processes will be key to delivering impactful and professional proposals and marketing materials that drive business success.

You will be responsible for…

• Overseeing all phases of the proposal process, ensuring responses are timely, client-centric and compliant
• Providing a single point of contact and coordination for the development of proposal responses, presentations and client or industry specific capability statements
• Collaborating and proactively communicating with business development, client relations, technical staff and leadership to support and provide overall direction on proposal responses
• Working with the business development, client relations and proposals teams to develop compelling proposal strategies and content
• Developing high-quality, high-impact visuals for proposals and presentations 
• Collaborating with marketing team and regional leaders to produce case studies and topical content that promotes Unispace's brand identity and position as a thought leader
• Creating and managing collateral, including keeping information up to date for project case studies, capability statements, and staff resumes
• Crafting narratives that tell a compelling story that resonates with clients, highlighting Unispace's unique value proposition

What you bring to the table…

• Superior writing, organizational, and interpersonal skills with an eye for graphic design
• Advanced knowledge of InDesign and an understanding of Adobe Creative Suite programs
• Advanced knowledge Microsoft Office Suite
• Basic knowledge of Salesforce, or other similar CRM platform
• Strong storytelling abilities, with a knack for transforming technical information into compelling narratives that engage and persuade clients

You meet these requirements…

• Minimum Bachelor's degree or equivalent in Marketing, Communications or related field
• 3-5 years of relevant work experience in the A/E/C industry or professional services firm
• Extensive experience writing and managing proposals

The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.

We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.

Inclusion and Diversity Commitment:

At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.

We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.