Staff Accountant

Job Summary:

Under the direction of the General Accounting Manager, the Staff Accountant manages a fully automated accounts payable function, processes several payrolls, and invoices customers for shipped orders. The Staff Accountant performs periodic balance sheet reconciliations.

Main Duties/Responsibilities:

• Demonstrate and instill the Company’s core values in all job activities.
• Ensure a safe working environment is always maintained and take responsibility to report and ensure resolution of any observed safety hazards.
• In collaboration with other support functions, strive to do things right the first time.
• Administer all processes related to A/P functions within the Finance department.
• Prepare and process weekly & bi-weekly payroll for all employees.
• Ensure compliance with federal, state, and local payroll regulations.
• Handle payroll-related inquiries and resolve issues.
• Monitor and resolve discrepancies in a timely manner.
• Monitor A/P approval workflow to ensure only approved invoices are set up to pay.
• Maintain vendor payment type records & monitor 3rd party payments to vendors.
• Administer select A/R & Treasury activities daily, including but not limited to invoicing customers & balancing cash receipts periodically.
• Monitor accounts receivable aging and follow up on overdue accounts.
• Reconcile A/P, Payroll & A/R batch totals & transactions uploaded from source systems & support documents.
• Assist with department digital transformation efforts.
• Work with team members within the Finance department, and cross-functional departments.
• Perform year-end closing procedures; prepare info for the annual financial statement audit.

Qualifications:

Education/ Experience

• Bachelor’s degree in accounting or finance required
• Minimum of 3 years of experience in accounting required, A/P, payroll, and A/R preferred
• CPA certification or progress towards certification a plus

Skills

• Ability to handle confidential information in a sensitive manner
• Attention to detail and ability to read and comprehend supplier documents/customer purchase order terms and conditions
• Excellent organization and time management skills
• Accurate data entry and typing skills
• Good judgment and decision-making abilities
• Excellent oral and written communication skills (technical writing skill preferred)
• Proficient analytical & problem-solving skills and the ability to work collaboratively within a diverse teamwork setting

Knowledge

• Strong knowledge of accounting principles and practices, centered on US-GAAP
• Proficiency in manufacturing accounting software (experience with an ERP system preferred)
• Advanced Excel skills - experience with SQL &/or Power Query a plus
• Experience with an AP automation software or robotic process automation (RPA) platform
• Proficiency in using payroll processing systems