Staffing Coordinator

Staffing Coordinator

Rate: $22- $26/hour (depending on experience)

Shift: Full-Time

Schedule: Days

Northgate Health Care Facility is looking to add a Staffing Coordinator to its team. In this role, you'll coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and help ensure appropriate staffing coverage to support quality resident care. If you're highly organized, detail-oriented, and thrive in a fast-paced healthcare environment, this could be the perfect opportunity for you.

Located in North Tonawanda, NY, Northgate Health Care Facility is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Recognized with a CMS 4-Star Overall Rating, Northgate is committed to delivering high-quality care while fostering a supportive and team-oriented workplace. Our employees are empowered to grow professionally, build meaningful relationships with residents, and make a positive impact every day. Join a team where compassion, collaboration, and excellence are at the heart of what we do.

RESPONSIBILITIES:

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
• Utilize staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel in accordance with facility requirements and labor agreements
• Process staff schedule requests and time-off requests prior to schedule finalization
• Submit staffing requests to staffing pools and assist in securing coverage for open shifts
• Maintain and update the master staffing schedule and daily staffing records
• Monitor staffing levels and adjust schedules to address call-offs, no-shows, leaves of absence, workers' compensation cases, and terminations
• Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration
• Maintain attendance records and track call-offs, tardiness, and attendance-related concerns
• Prepare attendance-related disciplinary documentation for nursing leadership review
• Enter and maintain scheduling and payroll-related information in UKG and other company systems
• Update electronic timecards and ensure payroll-related documentation is submitted accurately and timely
• Coordinate staffing-related communication with Human Resources and Payroll departments
• Complete and submit weekly vacancy reports
• Schedule companion aides and maintain facility transportation logs, if applicable
• Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor

REQUIREMENTS:

• Minimum education requirement: High School Diploma or equivalent; Associate's Degree preferred
• Minimum experience requirement: 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility; 1 year of experience working in a nursing position preferred
• CNA, LPN, or RN license required
• Strong organizational, time management, and scheduling skills
• Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG
• Ability to manage multiple priorities and adapt to changing staffing needs
• Strong communication, teamwork, and conflict resolution skills
• Knowledge of healthcare staffing practices, attendance management, and labor agreements
• Ability to maintain confidentiality and comply with HIPAA requirements
• Strong attention to detail and commitment to accuracy

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options