Staffing Support
IconmaAustin, TX
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Job Description
Our Client, a Material Engineering company, is looking for a Staffing Support for their Austin, TX location.Responsibilities:
- Interview Scheduling (Primary Function)
- Manage all aspects of interview scheduling, including phone screens, virtual interviews, onsite visits, panel interviews, and loop sessions.
- Coordinate calendars across multiple time zones, departments, and levels of leadership.
- Send polished, accurate calendar invitations that include meeting links, instructions, agendas, and logistical details.
- Monitor and respond promptly to scheduling requests throughout the day.
- Support urgent changes, last minute reschedules, and interviewer substitutions with professionalism and speed.
- Logistics & Candidate Support:
- Reserve conference rooms and ensure day of readiness for onsite interviews.
- Provide clear directions, arrival instructions, and access information to candidates.
- Troubleshoot basic technical or access issues to ensure candidates have smooth experience.
- Maintain the highest level of confidentiality when handling candidate and employee data.
- Systems & Documentation
- Maintain accurate scheduling notes and updates in the Internal System and Shared Services workflow trackers.
- Partner with recruiters and hiring teams to ensure alignment of interview timing, expectations, and needs.
- Track scheduling activity to ensure timely completion and service delivery consistency.
- 1–3 years of experience in high volume scheduling, administrative coordination, or calendar management.
- Strong attention to detail, accuracy, and organizational skills.
- Excellent written and verbal communication skills.
- Proficiency with Outlook, Teams or similar scheduling and meeting platforms.
- A customer focused mindset with the ability to handle sensitive or confidential information.
- Preferred Qualifications
- Experience in HR, recruiting coordination, or a Shared Services environment.
- Familiarity with ATS platforms such as Workday, or Eightfold.
- Experience scheduling across multiple time zones or supporting fast moving, high volume teams.
- Operational Precision: Produces accurate work consistently in a deadline driven environment.
- Responsiveness: Maintains timely communication and quick turnaround on scheduling requests.
- Service Excellence: Creates positive, supportive experience for candidates and internal partners.
- Adaptability: Handles frequent changes with calmness and efficiency.
- Team Collaboration: Works closely with recruiters and hiring teams to ensure smooth interview execution.
- Confidentiality: Upholds strict privacy standards for sensitive information.
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Staffing Support Jobs at Iconma
What is the work location for this position at Iconma?
This job at Iconma is located in Austin, TX, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Iconma?
Employer has not shared pay details for this role.
What employment applies to this position at Iconma?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Iconma?
You can apply for this role at Iconma either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.