Subcontractor Compliance Assistant

Subcontractor Compliance AssistantOptiline Enterprises LLC | Onsite | Full-TimeAbout the RoleOptiline Enterprises is hiring a Subcontractor Compliance Assistant to join our Subcontractor Compliance Department. This role keeps our subcontractor compliance pipeline moving - processing lien waivers, managing work orders, handling certified payroll documentation, and collecting the compliance documents that keep our jobs audit-ready and our subcontractors working without interruption.This is a great fit for someone who's comfortable with numbers and detail, thinks critically through problems rather than just following steps, and takes ownership of a checklist without needing to be reminded. You'll be working across multiple active construction projects, coordinating directly with subcontractors and internal project teams, in a role where accuracy and follow-through are the job.No construction compliance background? That's fine - we'll train you on the systems and the regulatory pieces. What we can't train is sound judgment with numbers and the discipline to follow through on open items. If that's you, we want to talk to you.What You'll Do Set up subcontractor document collection folders and checklists, and follow up directly with subcontractors to collect outstanding documents

Support certified payroll intake and processing (e.g., WH-347 and state-specific forms), reviewing payroll figures and flagging discrepancies

Maintain accurate, current compliance records across our tracking systems

Proactively follow up on expiring or missing documentation - before deadlines, not after

Provide regular written status updates on your assigned compliance items What We're Looking ForComfortable working with numbers - reviewing figures, spotting discrepancies, and catching errors before they become problems

Strong critical thinking and problem-solving skills; able to work through an issue rather than just following a script

Attention to detail and comfort working from checklists and structured processes

Ability to manage multiple subcontractors and projects at once without things slipping

Clear, professional written and verbal communication you'll be emailing and calling subcontractors directly

Comfortable learning and working across different software systems1–3 years of administrative, compliance, or construction-support experience preferred, but not required for the right candidate

Nice to Have (Not Required)Bilingual in SpanishFamiliarity with construction subcontractor compliance: Section 3, certified payroll, or Davis-Bacon requirements

Prior experience in construction, real estate, or a regulated industry

What Optiline OffersFull training on all compliance systems and processes - no prior construction compliance experience requiredA defined, structured role with clear expectations rather than ambiguous "figure it out" responsibilities

Room to grow within the Compliance Department as you build expertise

Health Insurance, PTO, Vacation, Retirement Plan, Life Insurance