Support - Administration - Office Support

Driven to be the Best 

People.Performance. Purpose. 

At Avis Budget Group,we’redriven to be the best vehicle rental company in the world, together. Our 25,000 employees raise the bar every day, bringing different perspectives, taking ownership, and leading with integrity.We’redefining the future of mobility with safe, sustainable solutions that move people, businesses, and communities forward.

As theAdministrative Assistant, you will provide comprehensive administrative and operational support to the Area Office leadership team, with primary responsibility supporting the Senior Vice President. In this role, you will ensure smooth and efficient operations across the leadership suite through effective calendar management, travel coordination, event planning, internal communications, and administrative support.

You will thrive in a fast-paced, dynamic environment, handle sensitive and confidential information with discretion, and manage multiple priorities witha high levelof professionalism and a service-oriented approach.

What You'll Do:    

• Serve as the primary administrative partner to the Senior Vice President.

• Provide day-to-day administrative support to the Area Office leadership team, including Directors and Regional Managers.

• Manage complex calendars, schedule internal/external meetings, and ensure alignment across stakeholder groups.

• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.

•  Provides a variety of reports to location managers.

• Assistin other roles/activities as assigned

• Coordinate domestic and international travel arrangements (air, hotel, car, etc.) for the SVP and leadership team.

• Prepare detailed travel itineraries and ensure alllogisticsare aligned.

• Process expense reports ina timelyandaccuratemanner, adhering to company policy.

• Draft, edit, and proofread internal communications, memos, and presentations on behalf of leadership.

• Act as a liaison between the SVP/leadership and other departments or external stakeholders.

• Handle incoming and outgoing correspondence with professionalism and confidentiality.

• Plan and execute internal and off-site meetings, team-building activities, leadership retreats, and corporate events.

• Managelogisticsincluding venue booking, catering, technology setup, and attendee coordination.

• Prepare meeting materials, agendas, and minutes as needed.

• Maintain an organized, professional, and welcoming Area Office environment.

• Order office supplies, coordinate facility needs and liaise with IT/support services.

• Assistwith onboardinglogisticsfor new leaders assigned to the Area Office.

• Participating in Human Resources relatedproject.

PerksYou’llGet: 

• Access to Medical, Dental, Vision, Life and Disability insurance

• Eligible toelectother voluntary benefitsincluding:Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, andadditionallife insurance coverages

• 401(k) Retirement Plan with company matched contributions

• Full training to learn the business and enhance professional skills

• Employee discounts, including discounted prices on the purchase of Avis/Budget cars

• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What We're Looking For:   

• High school diploma or equivalent required;associate or bachelor’s degree preferred.

• Minimum 3–5 years of experience in an administrative or executive support role.

• Proven ability to support senior-level executives and manage multiple priorities.

• Proficiencyin Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).

• Strong written and verbal communication skills.

• High levelof discretion and professionalism.

• Ability to work independently andanticipateleadership needs proactively.

• Discreet, trustworthy, and dependable

• Exceptional attention to detail and follow-through

• Calm under pressure and adaptable to shifting priorities

• Positive, team-oriented, and customer-service driven

Who We Are:  

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together,we’removing the future of transportation forward with our innovative, customer-focused solutions.  

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards.  

We are proud to make a positive difference to the lives of our colleagues, customers, and communities where weoperate.  

Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.