Talent Acquisition Coordinator

Talent Acquisition Coordinator

Location: New York City Pay Rate: $37/hour

Position Summary

The Talent Acquisition Coordinator supports the Talent Acquisition team throughout the full-cycle recruiting process for the Americas Division. This role partners closely with Recruiters and TA Leads to coordinate candidate interviews, manage recruiting logistics, maintain recruiting data and reporting, and deliver a seamless candidate experience.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, high-volume environment. This position offers strong exposure to corporate recruiting operations and opportunities for long-term professional growth within a growing organization.

Essential Duties & Responsibilities

• Coordinate all stages of the candidate experience, including interview scheduling, calendar management, candidate communications, follow-up notifications, offer package distribution, and support throughout the pre-employment process.
• Partner closely with Recruiters, TA Leads, hiring managers, and external agencies to ensure timely interview coordination and an efficient hiring process.
• Serve as a primary point of contact for candidates, recruiters, hiring managers, and agency partners regarding interview logistics, scheduling updates, and recruiting process inquiries.
• Create, draft, and distribute offer letters and onboarding documentation within the Applicant Tracking System (ATS), ensuring accuracy, professionalism, and attention to detail.
• Maintain accurate recruiting data and system integrity across HR systems, applicant tracking platforms, reporting tools, and recruiting trackers.
• Track and manage interview scheduling activity using Excel and internal reporting tools to support recruiting operations and workflow visibility.
• Support internet and social media recruitment activities by assisting with job postings, candidate tracking, and recruitment process administration.
• Deliver a high level of customer service to candidates and internal stakeholders by providing timely communication, professionalism, and a positive recruiting experience.
• Participate in Talent Acquisition and Human Resources projects on an ad hoc basis, supporting process improvements, recruiting initiatives, and operational efficiency efforts.
• Build and maintain strong working relationships with HR Business Partners, recruiters, hiring managers, and cross-functional stakeholders to support hiring goals and organizational growth.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

Preferred Skills & Qualifications

• Strong Microsoft Office skills including Outlook, Excel, Word, and PowerPoint
• Excellent verbal and written communication skills
• Strong interpersonal, emotional intelligence, and cultural awareness skills
• Exceptional attention to detail and organizational abilities
• Ability to manage multiple priorities in a high-volume, fast-paced environment
• Strong problem-solving and prioritization skills
• High level of professionalism, discretion, ethics, and integrity
• Ability to learn quickly and adapt to changing business needs
• Strong relationship-building and stakeholder management skills
• Ability to effectively promote and represent the employer brand to candidates
• Experience with Applicant Tracking Systems (ATS) or recruiting systems preferred
• Ability to work independently while collaborating effectively across teams