Talent Acquisition Coordinator I

Talent Acquisition Coordinator I

Location: Newport Beach, CA 92660Duration: 6–9 Months Contract (Extension possible based on performance)Schedule: Monday–Friday | Onsite (4 days) + 1 Remote dayShift: Standard Business Hours

About the Role

We’re looking for a highly organized, proactive, and detail‑oriented Talent Acquisition Coordinator I to support our Corporate Talent Acquisition team at our Newport Beach headquarters. In this role, you will play a key part in creating a seamless and positive hiring experience for candidates, interviewers, and hiring teams.

You’ll work closely with a collaborative group of recruiters, coordinators, and Talent Acquisition leaders, supporting operational excellence across our recruiting processes. If you enjoy fast‑paced environments, love organizing complex logistics, and take pride in delivering an exceptional candidate experience, this is the role for you.

What You’ll Do

• Coordinate, schedule, and confirm interviews across all levels—including executive interviews—via phone, video, and onsite formats.
• Manage candidate travel arrangements, including travel for executive-level candidates.
• Support TA projects using an agile/Scrum approach to drive value and process improvement.
• Use tools such as Workday Recruiting, HireVue, and Microsoft Suite to support daily operations.
• Track background checks, initiate pre-employment steps, and coordinate onboarding activities.
• Maintain accurate candidate data and ensure compliance across all hiring workflows.
• Identify opportunities for efficiency and contribute to process optimization.
• Partner closely with Talent Acquisition Partners, Coordinators, and hiring teams to support recruiting priorities.

What You’ll Bring

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Experience handling complex scheduling and calendar management.
• Excellent written and verbal communication skills.
• High level of professionalism, judgment, and customer service mindset.
• Ability to work collaboratively on a team while remaining accountable and self-directed.
• Experience working with Applicant Tracking Systems (ideally Workday Recruiting) and tools like Outlook, Excel, MS Teams, and MS Forms.
• Problem-solving mindset with curiosity and willingness to learn and adapt.

Preferred Qualifications

• Bachelor’s degree in Business, Communication, HR, or a related field.
• Executive presence with the ability to interact confidently with leaders and stakeholders.
• Experience using Workday Recruiter, HireVue, Power BI, or similar tools.
• Analytical mindset with comfort using data to support decisions.
• Desire for ongoing growth and development within Talent Acquisition.

Technical Skills Required

• Proficiency with Applicant Tracking Systems (Workday Recruiting preferred).
• Strong experience managing complex interview scheduling.
• Ability to monitor background checks and support onboarding activities.
• Familiarity with systems such as HireVue, Outlook, Excel, MS Teams, and MS Forms.

Why Join Us?

This is an opportunity to be part of a high‑impact Talent Acquisition function that influences hiring decisions across the business. You will work alongside a strong team, contribute to meaningful projects, and help elevate our candidate experience while growing your own HR and recruiting operations skillset.