Temp-Senior Program Coordinator, Program Advocacy & Communications (PAC)

Gates FoundationSeattle, WA

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Overview

Career level

Senior-level

Remote

On-site

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.

The Team

The mission of the Global Policy & Advocacy (GPA) division is to understand and shape the public policy debates affecting the foundation's work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation's objectives nationally and globally. Because the foundation's resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse partners and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health, Global Development, Global Growth & Opportunity, and Gender Equality programs and Foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.

The Program Advocacy and Communications team works in partnership with program strategy teams across the Foundation and other teams in the Global Policy and Advocacy (GPA) Division to achieve their policy and finance goals by:

Developing and coordinating the execution of advocacy and communications strategies.

Using leadership and foundation voice to implement advocacy strategies.

Developing and handling a grant portfolio dedicated to achieving advocacy outcomes.

Directly advocating with sector leaders, influencers, media, and government officials to achieve

advocacy outcomes.

Leading issue-specific communications in service of advocacy goals.

Developing policy recommendations or proposals with programmatic and regional offices.

Your Role

The Senior Program Coordinator (SPC) is responsible for coordinating, developing, and handling a portfolio of investments across PAC programmatic advocacy areas, including the implementation and maintenance of a range of activities associated with the life cycle of grants and contracts. The role acts as a primary investment process advisor and contact for grantee/vendor initiation, reporting and closure, and serves as a primary liaison across multiple internal teams throughout the lifecycle of an investment. The SPC handles projects in support of programmatic strategic goals, while participating in the continuous improvement of enterprise resource allocation processes. The SPC provides oversight or supports elements of budget planning and financial reporting, provides expertise in internal (to PAC and GPA) and external processes and systems to advise decision-making, and works collaboratively with partners in a highly matrixed environment. Beyond investment management, this role supports the development of team and GPA division process improvements and roll-out efforts of new internal processes, in support of the efficient operations of the PAC team. The SPC will oversee several portfolios in transition on the PAC team and support POs in rescoping investments and partner relationships with strategic intentionality, tracking, and care. This may include coordinating with POs and PCs across GPA teams and country offices; managing sensitive handoffs with transparency and trust; maintaining rigorous oversight of investment transition status; and supporting POs in capturing lessons learned. This role provides an exciting opportunity to bring order and integrity to complexity, as well as shepherd investments and portfolios through critical evolutions.What You'll Do

Act as a subject matter expert on investment tools, systems, and templates and provide training and coaching to program team and external partners when needed.

Partner with investment makers by supporting the development, management, and maintenance of a portfolio of investments. Able to independently lead complex investments and partnerships in service of shaping and optimizing successful investments, as well as ensure alignment with strategies and intended outcomes.

Perform initial investment due diligence, including the collection of portfolio data, identification of trends, and management timelines. Accountable for portfolio analysis and risk identification, as well as providing a perspective on portfolio performance and delivering thorough readouts to leadership.

Advise on sophisticated investments, budgets, and financial analysis to enhance impact, identify risks, and propose mitigation plans.

Build, develop and manage relationships with key internal and external partners to facilitate the investment lifecycle, including engagement with and management of external grantee and partner relationships. Overall ability to steward highly complex partnerships.

Partner with investment makers to operationalize and shape key business processes, including annual planning, forecasting, regular portfolio reviews, financial planning, and budget.

Provide in-depth project management to the investment team, including tracking timelines, deliverables, communications, and change management. Also includes development of the nontechnical portion of the project framework and working on special projects.

Lead implementation and change efforts for the team, which may include developing new processes, sharing standard methodologies, analyzing workloads, and providing business updates.

Maintain file organization, team sites, data and records, and a system for tracking, monitoring, and prioritizing tasks, and projects.

Act as primary support for grantee/vendor initiation, reporting and closure. Serve as a liaison across multiple internal teams at the Foundation and as a resource on PAC-specific processes with Foundation program strategy team counterparts.

Manage investment workflow and data systems onboarding for new hires.

Support team projects as assigned by the Senior Manager, SPM and work with colleagues on the PAC business team on general coordination and investment portfolio management.

Responsible for high-quality interactions and clear, consistent, and proactive communications with internal stakeholders, such as investment owners, and grantees and partners in the field.

Support inclusive culture through modeling behaviors and actions; raise issues in a timely fashion to appropriate stakeholders.

Your Experience

A bachelor's degree or equivalent demonstrated experience, preferably in business administration or program management, with a minimum of 3 years of experience.

Experience in project management, portfolio management, financial reporting, non-profit or related industry.

Practical understanding of all stages of the investment lifecycle and investment rules, mechanisms, regulations, policies, processes, and practices.

Proficiency in investment systems and tools, and ability to learn internal systems.

Experience in financial planning and analysis, budgeting, and synthesis.

Prior experience in a support/coordination role in highly matrixed teams preferred.

Ability to analyze data across multiple tools and databases.

Excellent organizational skills and attention to detail, with an ability to understand policy compliance.

Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, highly varied settings, and tight deadlines with different work and learning styles.

Ability to track progress across multiple projects and work toward clear deadlines, with timely follow-up to ensure all work is moving forward.

Ability to work with flexibility, manage multiple and competing demands, establish priorities, and adapt within a changing and dynamic environment.

Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.

Ability to effectively communicate with internal and external partners, across hierarchical levels. Demonstrates tact and effectiveness influencing individuals and teams without explicit authority.

Ability to engage in constructive dialogue, critical and creative thinking in problem solving.

A preference for rigor, purpose driven measurement, and good stewardship of resources.

Excellent verbal and written communication skills in English.

Proficient in MS Office Suite and knowledge of CRM systems.

Strong command over excel highly preferred.

Ability to travel up to 10% of the role

Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.

Placement within the compensation range will depend on a candidate's job related skills, experience, and expertise, as evaluated during the interview process.

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FAQs About Temp-Senior Program Coordinator, Program Advocacy & Communications (PAC) Jobs at Gates Foundation

What is the work location for this position at Gates Foundation?

This job at Gates Foundation is located in Seattle, WA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Gates Foundation?

Employer has not shared pay details for this role.

What employment applies to this position at Gates Foundation?

The employer has not provided this information. This may be discussed during the hiring process.

What experience level is required for this role at Gates Foundation?

Gates Foundation is looking for a candidate with "Senior-level" experience level.

What benefits are offered by Gates Foundation for this role?

Gates Foundation offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Paid Vacation, Parental and Family Leave, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Gates Foundation?

You can apply for this role at Gates Foundation either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.