Transportation And Safety Coordinator

Primary Position Objectives

The UWC-USA program – a two-year experience that integrates our Academic, UWC CAS (Creativity, Activity, and Service), and Residential curricula – prepares students to serve as catalysts for greater unity, peace, and sustainability in the world. We support students in the practice of our mission during their two years on campus and challenge them to live our mission for a lifetime. The Transportation and Safety Coordinator will coordinate the operations and functions of UWC-USA Transportation. while maintaining all safety protocols.

Position Responsibilities

• Coordinates transportation of students, guests, members of our community and other individuals as needed to/from campus or /other designated areas in coordination with the Transportation Supervisor to meet the needs of community members, including, but not limited to, Academics, CAS, Student Life, Admissions, Administration, etc.
• Works with the Transportation Supervisor and the Director of Residential Life & Student Safety to communicate with Students and families to gather required information for travel during August, December, March, May or other times when a large percentage of, or all students, are leaving or returning to campus.
• Manages relationships with drivers and transportation providers. Schedules drives and drivers. Ensures that drivers have appropriate training and instruction for use of UWC-USA vehicles. Coordinates access to WEX cards.
• Ensures that drivers complete pre- and post-trip reports for each trip. Enters trip details into Trip tracking software or other location for tracking.
• Inspects vehicles regularly for damage, presence of required documents, valid registrations etc
• Tracks vehicle availability, status and maintenance needs and updates in required systems
• Coordinates with Transportation Supervisor regarding maintenance and other needs.
• Conduct routine light maintenance work (topping up fluids, checking tires, replacing wipers, etc) with an aim toward safety, vehicle functionality, and longevity
• Coordinates and or completes cleaning of vehicles in time for trips
• Coordinates and processes local, state and federal agency transportation filings as directed
• Coordinates and processes vehicle license and registration filings as directed
• Assists in maintaining smooth, efficient operations of vehicle GPS and Dashcam systems
• Serves as first point of contact with Drivers who have violated the Transportion policy or procedures, with regard to speeding etc. – Reports all incidents to HR and Transportation supervisor immediately
• Administer and provides training in the online trip reservation system to community members as needed. Provides training related to transportation, including safety and driver training.
• Troubleshoot problems with the trip reservation system
• Works on call, works shifts, weekends, and holidays as needed.
• Drives trips as needed
• Other duties as assigned

Leadership

All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission. Examples include but are not limited to:

• Actively participating and contributing to committee or task force assignments, providing leadership in campus-wide events or initiatives, strategic planning efforts, in the experiential education program, the dormitories, dining hall, and/or in physical plant initiatives.
• Initiating strategic discussions and sharing thoughtful and innovative ideas with your co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
• Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.
• In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.

Position Qualifications

Minimum Job Requirements

• High School graduation or GED.
• Ability to establish and maintain effective working relationships with diverse constituencies on and off campus.
• Ability to work with people effectively.
• Ability to plan, coordinate, execute and document specific administrative and management functions with a sense of the long term goals of the department.
• Must have valid NM driver's license.

Knowledge, Skills, and Abilities Required

• Excellent organization skills and skilled use of a calendar.
• Familiarity with Google Suite including Google Sheets, and with Microsoft Excel.
• Attention to detail.
• Excellent communication skills.
• Ability to organize and prioritize responsibilities.
• Ability to work as part of a team.
• Flexible and eager to work.
• Consistently positive attitude.
• Ability to understand and follow safety procedures.
• Ability to work with little or no supervision, given proper instructions.
• Ability to understand and follow specific instructions and procedures.
• Ability to read and write and to follow detailed written instructions.

Working Conditions

• Work environment involves some exposure to hazards or physical risks, which requires following basic safety precautions.